Events and Administration Coordinator
Swooped
Job Overview
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Job Description
About Swooped
Our client is revolutionizing the way companies buy and sell digital infrastructure, removing procurement friction and enabling companies to innovate faster.
About the Role
The Events and Administration Coordinator is the operational glue for Swooped's industry presence, managing 8-12 global events a year. This role also supports executive administration, working as the CEO’s right hand to drive tactical pieces of the broader company strategy.
Key Responsibilities
- Manage full-cycle event planning and execution.
- Develop and maintain conference playbooks and logistical details.
- Coordinate vendor management, budgets, venue logistics, and travel.
- Negotiate contracts and ensure successful event execution.
- Support CEO’s administrative functions including expense tracking and travel logistics.
Who You Are
You are a strategic executor and detail-oriented organizer, known for managing complex projects and ensuring seamless execution. You thrive in dynamic environments and are recognized as the reliable closer who leaves no detail unattended.
Benefits
- 100% remote work environment
- Unlimited PTO
- Fully covered health insurance options
- Dental and Vision insurance
- Option grants vesting after year 1
Key skills/competency
- Event Management
- Project Coordination
- Vendor Negotiation
- Budget Oversight
- Logistics
- Executive Assistance
- Strategic Planning
- Travel Coordination
- Contract Negotiation
- Salesforce
How to Get Hired at Swooped
- Customize your resume: Highlight event management and admin skills.
- Research Swooped: Understand their marketplace and digital innovation.
- Tailor your cover letter: Emphasize logistical and strategic abilities.
- Prepare for interviews: Focus on project management and execution examples.
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