Events and Administration Coordinator

About Our Client

Our client is revolutionizing the way companies buy and sell digital infrastructure (Datacenter, cloud, and network services). Digital infrastructure services are the building blocks of the internet and at the core of every industry. Traditionally, it’s been bought manually through service provider salespeople, resulting in high costs, slow procurement cycles, and services that aren’t the best fit - slowing down the ability of companies to build and innovate. The organization's marketplace and advisory are removing friction so any company can get what they need, when they need it, with the right deal terms. By achieving its mission, the organization unlocks businesses to build and human innovation to inflect!

About The Events and Administration Coordinator Role

This role serves as the operational "glue" for the organization's industry presence, project managing and executing on 8-12 external and internal events per year across the globe. From logistics, to vendor management, budget oversight, and travel coordination, the work performed will be integral in ensuring internal and external events attended by the team are a success. Events generally come in bursts, so when not in "event mode," this role acts as the executive assistant to the CEO’s right hand, executing on tactical pieces of the broader company strategy. This is a high-impact, hybrid role designed for a logistical mastermind who thrives on variety and precision.

Key Responsibilities

• Overall project management of events. This includes:
• Developing and maintaining conference playbooks, including schedules, meeting overviews, venue maps, and logistical details
• Research & vetting of all events
• Evaluating conference opportunities based on attendee lists, speaking opportunities, and sponsorship tiers
• Participating in contract negotiation for all event requirements
• Tracking timelines, budgets, and deliverables to ensure successful execution
• Managing and coordinating the complex logistics of the brand presence, including shipping event swag or tools, and signage to international and domestic venues
• Coordinating registration and badging for all attendees
• Securing hotel room reservations, conference spaces, and other logistics like local transport for the attending team members
• Collaboration with external event teams
• Post-event follow-up coordination, including logging contacts, leads, outcomes, etc. in Salesforce
• Conducting post-event reviews
• Admin to the EA of the CEO. This includes:
• Assisting in expense tracking and submissions of expense reports
• Support preparation of meeting materials and briefing documents
• General administrative support to leadership as delegated, including calendar coordination and travel logistics

Who You Are

You are far from an "order taker." You are a strategist at heart who happens to be a master of execution, thriving when you’re expected to bring ideas to the table and touch every corner of the business to understand how the gears turn. You are hyper-organized by nature rather than training; in fact, you likely have a visceral reaction to mismanaged projects or disorganized events in either your professional or personal life. Whether it’s a global conference or a small team dinner, you are the person who ensures the trains run on time, the branding is seamless, and every single detail is accounted for before it’s even noticed by others.

You see yourself as a "Force Multiplier," viewing your career growth as a journey through multiple skill sets, from marketing and sales ops to executive administration, rather than a single silo. You take extreme personal ownership of your work, often treating a project as if your own name were on the door because, to you, "good enough" is simply a failure. Others likely see you as the "reliable closer" and the person whose mere involvement guarantees a successful outcome because you refuse to let anything slip through the cracks.

Benefits

• 100% remote work environment
• Unlimited PTO
• Fully covered health insurance options through a major health insurance provider for both you and your family (you pay $0)
• Dental and Vision insurance available with widely used providers
• Option grants begin vesting after year 1 - you own a piece of the organization

Key skills/competency

• Event Management
• Project Coordination
• Logistics Planning
• Vendor Management
• Budget Oversight
• Executive Administrative Support
• Salesforce CRM
• Travel Coordination
• Strategic Planning
• Organizational Skills