Event Marketing Manager

About Our Client

Our client, Swooped, is a leading AI technology company dedicated to transforming healthcare by significantly reducing administrative burdens for clinicians. Their flagship product is a generative AI voice assistant that ambiently listens to patient-clinician conversations, automatically generating clinical documentation. This innovative tool helps providers complete notes faster, supports coding tasks, answers questions, and drives additional revenue for healthcare organizations.

Swooped also extends its proprietary AI and speech platform to partners who are developing advanced voice-enabled healthcare solutions. The organization is deeply user-driven, committed to designing products that genuinely support doctors, and boasts a team of technologists, clinicians, and industry experts who operate with speed while upholding high standards of quality and innovation.

What will you do everyday?

As an Event Marketing Manager, you will play a pivotal role in shaping Swooped's market presence and fostering connections with key healthcare leaders. You will collaborate with a high-performing team to plan and execute high-impact events designed to boost awareness, engagement, and pipeline across both enterprise and mid-market segments.

This is a highly visible, results-oriented position ideal for someone resourceful, detail-driven, and energized by fast-paced environments. If you thrive on bringing innovative ideas to life, delivering exceptional experiences, and directly linking events to tangible business outcomes, this opportunity at Swooped is for you.

What You'll Do

• Plan and execute a diverse portfolio of high-impact events, including major industry conferences, trade shows, organization-hosted field events, executive roundtables, and virtual programs.
• Own end-to-end event management: covering strategy, budgeting, vendor coordination, logistical planning, staffing, and flawless on-site execution.
• Define clear event goals and success metrics, subsequently delivering comprehensive post-event reporting tied to engagement levels, pipeline influence, and overall ROI.
• Manage all event-related deliverables, including pre and post-event communications, and meticulous list management.
• Partner closely with the Demand Generation team to effectively drive event promotion, registration, and conversion across the entire marketing funnel.
• Oversee external agencies, production vendors, and venue selections to ensure seamless event delivery.
• Continuously test and optimize various event formats, activations, and attendee experiences to consistently improve performance over time.
• Collaborate cross-functionally with Marketing, Sales, Partnerships, and Leadership teams to deliver integrated programs that actively support company growth initiatives.
• Support weekly and monthly marketing performance reporting across key platforms.

What are we looking for in the perfect candidate?

• Expertise: You possess a strong understanding of the core principles of events marketing and demand generation.
• Action oriented: You are driven to create and build impactful events from conception to completion.
• Creativity: You are open to feedback and adept at quickly iterating based on performance data.
• Problem solving: You leverage data to analyze performance and relentlessly optimize strategies.
• Humility: You are humble and enjoy collaborating within a team environment without ego.
• Adaptability: You thrive in a dynamic, fast-moving organization that utilizes lightweight processes and cutting-edge technology for significant impact.
• Confidence: You trust your abilities and are eager to push your limits to the next level.
• Growth mindset: You are a collaborative team player with a positive attitude who welcomes feedback and actively learns from others.

Requirements

• 5 years of events marketing experience, with a strong focus on demand generation.
• Demonstrated ability to effectively manage stakeholders, competing priorities, and multiple projects simultaneously.
• Exceptional communication, written, and organizational skills.
• Proven experience in managing event-related tasks and adhering to deadlines.
• Highly organized with meticulous attention to detail.
• Proficiency with Google Workspace.
• Working knowledge of Salesforce (or a similar CRM system).

Nice to have

• Marketing automation experience.
• Experience within the healthcare industry.

Tell me more about the organization

Swooped has garnered significant recognition, including being named Fast Company's Next Big Thing in Tech, receiving Comparably's Best Leadership Team award, and earning Frost & Sullivan's Technology Innovation Leadership award. The company is founded, managed, and backed by successful tech veterans and medical leaders, fostering an environment where technologists and doctors collaborate closely to solve complex problems.

Backed by notable investors and having raised substantial capital, Swooped possesses the resources necessary for significant scaling. The organization is actively disrupting a vast and growing market for transcription, dictation, and order-entry solutions. Its vision is to become the ultimate voice user interface for healthcare, thereby alleviating administrative burdens on medical professionals. Swooped's solutions are currently deployed in health systems and clinics nationwide, supporting clinicians across dozens of specialties. Joining Swooped means you'll make an impact from day one, contributing to a shared purpose and a culture built on deep empathy for doctors and a fervent passion for improving their lives.

Key skills/competency

• Event Marketing
• Demand Generation
• Event Management
• Budgeting & ROI
• Vendor Coordination
• Cross-functional Collaboration
• Salesforce CRM
• Google Workspace
• Marketing Automation
• Project Management