Compliance & Data Operations Coordinator

About Our Client

Our client offers a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. It provides a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. This platform empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. This solution brings clarity and dependability to production payroll, while increasing the productivity of the whole team.

Trusted by organizations of all sizes, this platform powers payroll for some of the industry’s top production companies. The growing team consists of professionals across the USA and Canada, including entertainment and technology experts. The organization is backed by top-tier investors and is in a strong financial position.

About The Role: Compliance & Data Operations Coordinator

Our client is hiring a Compliance & Data Operations Coordinator to support employment eligibility compliance and high-quality data operations across its Film & Television business. This role is responsible for owning E-Verify processing and documentation while also providing structured operational support to Customer Success, Production Accounting, and FTV Operations teams. The individual will play a critical role in ensuring that client data, compliance workflows, and onboarding materials are accurate, complete, and audit-ready, enabling the teams to move quickly and confidently in a production-driven environment. The Compliance & Data Operations Coordinator works cross-functionally with internal teams to ensure data accuracy, compliance with federal requirements, and smooth operational workflows that support clients and productions.

The ideal candidate is a highly organized, proactive individual who thrives in dynamic, collaborative environments. They excel at managing multiple projects simultaneously, solving complex problems, and delivering outstanding client experiences. The ultimate goal is to ensure compliance and accurate data across the department.

Key Responsibilities

E-Verify & Employment Eligibility Compliance (Primary Focus)

• Own end-to-end E-Verify processing, including collecting required information, setting up accounts, submitting cases, and maintaining accurate records.
• Ensure all employment eligibility workflows comply with federal regulations and internal standards.
• Monitor case statuses, identify discrepancies, and follow up with internal teams to drive timely resolution.
• Maintain organized, audit-ready compliance documentation to support internal reviews and external audits.

Cross-Functional Operational Support

• Partner with Customer Success Managers to support client-specific data needs, including generating and updating custom reports.
• Collaborate with Production Accounting to support accounting data workflows, including importing budgets and charts of accounts.
• Work with FTV Operations and Implementation teams on structured data entry and setup projects that support client onboarding and platform readiness.

Data Management & Enablement Support

• Perform manual data entry and validation for accounting budgets, COAs, and onboarding records.
• Organize and map onboarding documentation and start paperwork for new implementations.
• Customize and update kickoff materials (e.g., slide decks) to ensure accuracy and client readiness.
• Initiate CASHet setup as part of onboarding and implementation workflows.

Issue Identification & Continuous Improvement

• Proactively identify data inconsistencies, compliance risks, or process gaps.
• Escalate issues to appropriate stakeholders and contribute to process improvements that increase accuracy, efficiency, and scalability.

Required Qualifications

• Bachelor’s degree or equivalent experience.
• Experience with data entry, administrative, or compliance-related work.
• Excellent verbal, written, interpersonal, presentation, and organizational skills.
• Comfort handling sensitive and confidential information.
• Proficiency in tools like Google Suite, Zoom, Notion, Salesforce, and other collaboration platforms.
• Experience with the platform is a plus.

Preferred Qualifications

• Experience with E-Verify or employment eligibility verification.
• Familiarity with HR, payroll, or operations systems.
• Experience in film, television, or production environments.
• Familiarity with CASHet.
• Familiarity with DocSend.

Why Join Swooped

At Swooped, creativity meets technology. You'll join a team of creative problem solvers and have the opportunity to make a significant impact. We offer a competitive salary and comprehensive benefits, including unlimited PTO, remote work flexibility across Canada and USA, health and dental benefits, IT setup allowance, RRSP/401K matching, learning and development opportunities, and internet/cell phone service contributions.

Swooped pledges to foster a harassment- and discrimination-free workplace for everyone, celebrating diversity across all dimensions.

Key skills/competency

• E-Verify Processing
• Employment Eligibility Compliance
• Data Entry & Validation
• Operational Support
• Customer Success Collaboration
• Production Accounting Support
• Workflow Optimization
• Audit Documentation
• Salesforce
• Google Suite