Bookkeeping Specialist

About Our Client

Our client's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. The team is small, highly motivated, and focused on engineering excellence. Our client is for individuals who appreciate challenging themselves and thrive on curiosity. It operates with a flat organizational structure, expecting all employees to be hands-on and contribute directly to the organization's mission. Leadership is given to those who show initiative and consistently deliver excellence. A strong work ethic, prioritization skills, and excellent communication abilities are essential for sharing knowledge concisely and accurately with teammates.

About the Role: Bookkeeping Specialist

As a Bookkeeping Specialist on the Human Data Team, you will be instrumental in creating cutting-edge datasets for training, benchmarking, and advancing AI models. You will collaborate closely with technical staff, supporting the organization's mission through labeling and annotating data in text, voice, and video formats. Your expertise will focus on practical bookkeeping scenarios across small- to mid-sized business domains, including recording daily transactions, managing accounts payable and receivable, performing bank reconciliations, handling basic payroll, and preparing financial reports (primarily in QuickBooks). Tasks may include capturing or providing data through audio/video recordings, so comfort with those formats is required. This fast-paced role demands adaptability, attention to detail, and the ability to follow evolving instructions to enhance model accuracy and performance.

Key Responsibilities

• Use proprietary software applications to provide input/labels on defined projects.
• Support and ensure the delivery of high-quality curated data.
• Collaborate with technical staff to improve the design of efficient annotation tools.
• Regularly interpret, analyze, and execute tasks based on provided instructions.
• Work on bookkeeping problems from real-world business scenarios that align with your expertise, providing accurate solutions, detailed annotations, and model critiques where you can confidently evaluate responses (e.g., transaction records, invoices, receipts, bank statements, and payroll entries).

Key Qualifications

• 3+ years of practical bookkeeping experience (hands-on role handling day-to-day financial records).
• Proficiency in QuickBooks to perform common bookkeeping tasks, including bank reconciliations, invoice processing, expense tracking, and basic financial statement preparation.
• Strong attention to detail, accuracy, and organizational skills for handling financial data.
• Ability to navigate bookkeeping resources, such as QuickBooks help features, basic financial documents, and online references.
• Comfort with Microsoft Excel or other tools for data organization and analysis.
• Proficiency in reading and writing, both in informal and professional English.
• Excellent communication, analytical, and problem-solving abilities.
• Solid reading comprehension skills combined with the capacity to exercise autonomous judgment even when presented with limited data/material.
• Enthusiasm for technology, AI advancements, and improving tools in the business space.

Location & Other Expectations

This position is based fully remote. If you are based in the US, please note the organization is unable to hire in the states of Wyoming and Illinois at this time. Visa sponsorship is not provided. Team members are expected to work from 9:00am - 5:30pm PST for the first two weeks of training and 9:00am - 5:30pm in their own timezone thereafter. For those who will be working from a personal device, your computer must be a Chromebook, Mac with MacOS 11.0 or later, or Windows 10 or later.

Compensation & Benefits

The compensation for this role is $45/hour - $65/hour. The posted pay range is intended for U.S.-based candidates and depends on factors including relevant experience, skills, education, geographic location, and qualifications. Specific benefits vary by country; depending on your country of residence, you may have access to medical benefits. Benefits are not offered for part-time roles.

Key skills/competency

• Bookkeeping
• QuickBooks
• Financial Data
• Accounts Payable/Receivable
• Bank Reconciliations
• Payroll
• Data Annotation
• AI Models
• Microsoft Excel
• Analytical Skills