Bookkeeping Specialist

About Swooped

Our client's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. The team is small, highly motivated, and focused on engineering excellence. Swooped is for individuals who appreciate challenging themselves and thrive on curiosity. It operates with a flat organizational structure, where all employees are expected to be hands-on and contribute directly to the organization's mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic, strong prioritization skills, and excellent communication abilities are crucial for sharing knowledge concisely and accurately with teammates.

About the Bookkeeping Specialist Role

As a Bookkeeping Specialist on the Human Data Team, you will be instrumental in creating cutting-edge datasets for training, benchmarking, and advancing AI models. This role involves close collaboration with technical staff to support Swooped's mission by labeling and annotating data across text, voice, and video formats. Your primary focus will be on practical bookkeeping scenarios within small- to mid-sized business domains. Key tasks include recording daily transactions, managing accounts payable and receivable, performing bank reconciliations, handling basic payroll, and preparing financial reports, primarily using QuickBooks. Comfort with audio/video recordings is required, as tasks may involve capturing or providing data in these formats. This fast-paced role demands adaptability, meticulous attention to detail, and the ability to follow evolving instructions to enhance model accuracy and performance.

Key Responsibilities

• Use proprietary software applications to provide input/labels on defined projects.
• Support and ensure the delivery of high-quality curated data.
• Collaborate with technical staff to improve the design of efficient annotation tools.
• Regularly interpret, analyze, and execute tasks based on provided instructions.
• Work on bookkeeping problems from real-world business scenarios that align with your expertise, providing accurate solutions, detailed annotations, and model critiques where you can confidently evaluate responses (e.g., transaction records, invoices, receipts, bank statements, and payroll entries).

Key Qualifications

• 3+ years of practical bookkeeping experience (hands-on role handling day-to-day financial records).
• Proficiency in QuickBooks to perform common bookkeeping tasks, including bank reconciliations, invoice processing, expense tracking, and basic financial statement preparation.
• Strong attention to detail, accuracy, and organizational skills for handling financial data.
• Ability to navigate bookkeeping resources, such as QuickBooks help features, basic financial documents, and online references.
• Comfort with Microsoft Excel or other tools for data organization and analysis.
• Proficiency in reading and writing, both in informal and professional English.
• Excellent communication, analytical, and problem-solving abilities.
• Solid reading comprehension skills combined with the capacity to exercise autonomous judgment even when presented with limited data/material.
• Enthusiasm for technology, AI advancements, and improving tools in the business space.

Location & Other Expectations

This position is based fully remote. For US candidates, hiring is unavailable in Wyoming and Illinois. Visa sponsorship is not provided. Team members will work 9:00am - 5:30pm PST for the first two weeks of training, then 9:00am - 5:30pm in their own timezone. Personal devices must be a Chromebook, Mac with MacOS 11.0+, or Windows 10+.

Compensation

The compensation for this role is $45/hour - $65/hour for U.S.-based candidates, dependent on experience, skills, and location. International candidates will receive an estimated pay range for their location from the recruiting team.

Benefits

Hourly pay is part of a total rewards package. Specific benefits vary by country; medical benefits may be available based on residence. Benefits are not offered for part-time roles.

Key skills/competency

• Bookkeeping
• QuickBooks
• Financial Data Management
• Accounts Payable
• Accounts Receivable
• Bank Reconciliations
• Payroll Processing
• Data Annotation
• Microsoft Excel
• AI Data Curation