Accounts Receivable Specialist (Part Time)

About Our Client

Our client, a leading meal benefits platform, helps companies feed their employees while streamlining ordering and billing. For every meal ordered, a donation is made to combat food insecurity, with over 15 million meals donated to date. They are recognized by Inc. Magazine, Fast Company, and Inc 5000 for their mission and growth.

About the Role

Our client is seeking a detail-oriented part-time Accounts Receivable Specialist to join its finance team. In this role, you will take ownership of the receivables function, ensuring accurate and timely invoicing and collections, and delivering exceptional service to customers. This position involves cross-functional collaboration with business teams and external consultants to meet customer needs, maintain financial record integrity, and provide critical insights through regular reporting. This position offers a direct impact on cash flow and customer relationships while developing expertise in accounts receivable operations.

Key Responsibilities

• Prepare, review, send, and upload customer invoices with accuracy and timeliness.
• Collaborate closely with business teams to understand and execute customer-specific invoicing and payment requirements.
• Design and maintain templates for customized customer invoice formats, utilizing Microsoft Excel and artificial intelligence to gain efficiency.
• Conduct quarterly reconciliations of accounts receivable and unbilled receivable general ledger accounts, identifying and resolving any discrepancies.
• Manage customer-facing communications through central inboxes – including but not limited to, addressing invoice inquiries, modifications, collections issues, payment applications, and credit memo requests.
• Process cash applications in QuickBooks and resolve general ledger discrepancies to maintain accurate financial records.
• Prepare and distribute monthly accounts receivable reports for internal leadership and external stakeholders.
• Provide audit support related to customer invoicing and cash collection.

Required Qualifications

• 2-4+ years of accounts receivable or general accounting experience.
• Strong experience in Microsoft Excel and QuickBooks Online.
• Experience with mySQL, or general query writing preferred.
• Bachelor’s degree in accounting or finance.
• Excellent written and verbal communication.
• High bar for craft with speed: ability to move fast but still be thorough and thoughtful.

Key Skills/Competency

• Accounts Receivable
• Invoicing
• Collections
• QuickBooks Online
• Microsoft Excel
• Financial Reporting
• Reconciliation
• Cash Application
• Customer Service
• Communication