Operations & Logistics Specialist (Global Supply Chain)
Sustainium AB · Stockholm, Stockholm County, Sweden
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- On site
- Full-time
- $60,000 / year
- Stockholm, Stockholm County, Sweden
Job highlights
- Coordinate global shipments end-to-end.
- Manage shipping documentation and financial follow-up.
- Oversee warehouse stock and supplier costs.
- Resolve delivery disruptions and improve workflows.
- Contribute to ERP implementation and automation.
About the role
About Us
Sustainium is a B2B supplier of paper-based packaging to food and beverage manufacturers. We operate globally with a lean team, coordinating production, logistics, and delivery across Europe, Asia, and Latin America. We’re building scalable alternatives to plastic, and we’re now hiring an Operations & Logistics Specialist to own the daily execution that keeps our supply chain accurate, cost-controlled, and on time.
What You’ll Do
- Own the end-to-end coordination of shipments, from documentation to delivery follow-up.
- Prepare and manage shipping documentation (BLs, packing lists, commercial invoices).
- Issue sales invoices, track payments, and follow up when needed.
- Maintain a clear overview of all active shipments, lead times, and delivery timelines.
- Coordinate with warehouses on stock levels, incoming goods, and stocktakes.
- Act as the central point of contact between clients, forwarders, and internal stakeholders.
- Monitor supplier costs and keep benchmarks updated to ensure competitive pricing.
- Handle delays and disruptions, adjusting plans to maintain delivery expectations.
- Contribute to the implementation and adoption of ERP systems, ensuring operational data is structured, accurate, and usable.
- Improve workflows and reduce manual work through better structure and automation.
You’re a Good Fit If You Have
- 2–4 years of experience in logistics, supply chain coordination, or operations.
- Strong attention to detail and a structured way of working.
- Good understanding of Incoterms and ocean freight.
- Experience with invoicing and basic financial follow-up.
- Ability to manage multiple workflows and deadlines reliably.
- Clear communication across stakeholders.
- Comfort working in a lean, fast-moving environment with high ownership.
Nice to Have
- Experience with inventory or warehouse coordination.
- Familiarity with Fortnox, Xero, or similar tools.
- Additional languages: Swedish, Spanish, or Mandarin.
What We Offer
- A stable full-time role where precision and reliability are genuinely valued.
- Flexible work setup.
- Clear ownership of day-to-day operations execution, with real responsibility from the start.
- A lean, international team where decisions are made quickly and directly.
- Opportunity to grow into broader operations and process ownership as the company scales.
Key skills/competency
- Operations & Logistics Specialist
- Supply Chain Coordination
- Global Logistics
- Shipping Documentation
- Incoterms
- Ocean Freight
- Financial Follow-up
- ERP Systems
- Process Automation
- Warehouse Coordination
Skills & topics
- Operations Specialist
- Logistics Specialist
- Supply Chain
- Global Shipping
- Documentation
- Incoterms
- Ocean Freight
- Invoicing
- ERP Systems
- Process Improvement
- Full-time
- Sweden
How to get hired
- Tailor your resume: Highlight 2-4 years of logistics experience, attention to detail, and Incoterms knowledge.
- Showcase communication skills: Emphasize your ability to liaise with clients, forwarders, and internal teams.
- Demonstrate ownership: Detail your experience managing multiple workflows and driving process improvements in fast-paced environments.
- Prepare for interviews: Be ready to discuss how you've handled supply chain disruptions and contributed to operational efficiency.
- Highlight technical skills: Mention any experience with ERP systems or automation tools relevant to supply chain operations.
Technical preparation
Master Incoterms and ocean freight basics.,Understand shipping documentation requirements.,Familiarize yourself with ERP system functions.,Explore workflow automation tools.
Behavioral questions
Describe a time you managed a shipment delay.,How do you ensure accuracy in documentation?,How do you handle conflicting stakeholder needs?,Share an example of improving a process.
Frequently asked questions
- What are the key responsibilities of an Operations & Logistics Specialist at Sustainium AB?
- The Operations & Logistics Specialist at Sustainium AB is responsible for the end-to-end coordination of global shipments, including preparing shipping documentation, managing invoicing and payments, overseeing warehouse stock levels, monitoring supplier costs, and resolving delivery disruptions. They also contribute to ERP system implementation and workflow automation.
- What qualifications are essential for the Operations & Logistics Specialist role at Sustainium AB?
- Essential qualifications include 2-4 years of experience in logistics or supply chain coordination, a strong attention to detail, a good understanding of Incoterms and ocean freight, and experience with invoicing and financial follow-up. The ability to manage multiple deadlines and communicate effectively with stakeholders in a fast-moving environment is also crucial.
- Does Sustainium AB offer opportunities for growth within the Operations & Logistics Specialist role?
- Yes, Sustainium AB offers opportunities to grow into broader operations and process ownership as the company scales. This role provides clear ownership of day-to-day operations execution with significant responsibility from the start.
- What is the work environment like at Sustainium AB for an Operations & Logistics Specialist?
- Sustainium AB operates with a lean, international team where decisions are made quickly and directly. The environment is fast-moving, requiring high ownership, but it also values precision and reliability, offering a flexible work setup.
- What type of systems and tools are used by the Operations & Logistics Specialist at Sustainium AB?
- The role involves contributing to the implementation and adoption of ERP systems. Familiarity with invoicing tools like Fortnox or Xero is a plus, as is exposure to automation tools such as Zapier, Airtable, or Make.
- How does Sustainium AB handle the global nature of its supply chain operations?
- Sustainium AB coordinates production, logistics, and delivery across Europe, Asia, and Latin America. The Operations & Logistics Specialist plays a key role in managing the complexities of this global supply chain, ensuring timely and cost-controlled execution.