Human Resources Assistant

Human Resources Assistant at SUNY Maritime College

SUNY Maritime College is seeking a dynamic and customer-focused Human Resources Assistant to join their team in Bronx, NY. This full-time position plays a crucial role in supporting the daily operations of the Human Resources Services office, ensuring adherence to all applicable policies, regulations, and guidelines.

Position Duties, Responsibilities, and Competencies:

• Responsible for the talent acquisition and recruitment process, including advertising positions.
• Conduct employee onboarding and assist in organizing training & development initiatives.
• Organize and lead workshops and trainings on recruitment, diversity, and other HR-related topics.
• Provide comprehensive support to employees on various HR matters, including appointments and compensation, resolving any arising issues.
• Assist employees and managers in interpreting and applying employment laws and labor relations policies.
• Represent SUNY Maritime College at agency-wide meetings, conferences, and trainings.
• Ensure strict compliance with labor regulations, including OFCCP, Dept. of Civil Service, etc.
• Serve on various committees as needed.
• Review and process appointments and additional pay components (e.g., extra service, also receives).
• Assist in preparing and processing reports such as Affirmative Action reporting, institutional data, salary analysis, compensation and payroll information, appointment data, and departmental budget information.
• Analyze metrics and report trends to inform HR strategies.
• Stay informed about employee matters and develop programs to foster positive employee morale.
• Promote open communication and a positive work environment aligned with the College's vision and values.
• Act as a backup to the Payroll Benefits & Comp Administrator for compensation and benefit plans.
• Assist with documentation for EEO complaints, Division of Human Rights complaints, ADA complaints, and responses for the Ethics Commission.
• Input information into various HR systems including NYBEAS, NYSTEP, Payserv, SUNY HR, ELMS/reemployment roster, and TAS.
• Manage criminal background screenings for new hires.
• Administer temporary staffing requests through OGS State Contracts.
• Support the HR team with Fair Labor Standards Act (FLSA) provisions.
• Perform other duties as assigned.

Job Requirements:

• Bachelor's Degree in HR Management or a related discipline.
• 3-4 years of experience as an HR Generalist, or expertise in talent acquisition, employee relations, onboarding, compliance, and HR administrative support.
• Practical knowledge of HR business practices.
• Strong organizational and prioritizing skills with keen attention to detail.
• Proficient in comprehension, writing, and mathematical abilities.
• High proficiency in Microsoft Office Suite.
• Must maintain extreme confidentiality of employee records.
• 1-2 years of experience presenting to broad audiences and facilitating training.
• Strong analytical skills.

Preferred Qualifications:

• Prior HR experience in the public sector.
• Knowledge of HRIS systems.
• Prior experience within SUNY, other academic environments, or New York State agencies.

Additional Information:

• Classification/Salary Range: This is a full-time calendar year appointment.
• Management/Confidential unclassified position serving at the pleasure of the appointing authority.
• Anticipated salary range: $57,000 to $68,000 annually, with outstanding benefits.

Key skills/competency:

• Human Resources
• Talent Acquisition
• Employee Relations
• Onboarding
• HR Compliance
• HR Administration
• Training Facilitation
• Microsoft Office Suite
• Public Sector HR
• SUNY HR Systems