Paralegal

Job Summary

The Paralegal supports the Company’s insurance, contract, and real estate leasing functions, including preparation, coordination, execution, and tracking of real estate documents and standard lease agreements, non-disclosure agreements, and submission of insurance applications and renewals. This role requires frequent communication with internal stakeholders, property management, and insurance brokers to ensure timely execution, compliance, and proper documentation of transactions.

Essential Duties and Responsibilities:

• Assist with contract management system implementation, administration, data entry, tracking, and reporting.
• Track and maintain contracts and other documents within contract management systems.
• Prepare standard form leases and non-disclosure agreements.
• Maintain organized electronic filing systems for legal real estate documents and leases, insurance policies, and related documentation.
• Support Company insurance functions, including certificate tracking, policy renewals, compliance monitoring, claims tracking, and related administrative duties.
• Assist with company secretarial duties, including preparing board and shareholder meeting materials, agendas, resolutions, minutes, and written consents.
• Maintain corporate minute books, stock ledgers, and entity organizational documents.
• Coordinate entity formations, dissolutions, mergers, and other corporate transactions, including preparation of formation documents and filings.
• Maintain accurate records of officers, directors, registered agents, and authorized signatories across all Company entities.
• Manage document transmittals, delivery, execution, notarization, and authentication of documents across the organization, including liaison with international affiliates.
• Coordinate and obtain required signatures from stakeholders.
• Perform notarial services for legal documentation.
• Conduct legal research as assigned.
• Provide general paralegal and administrative support to the Legal team.
• Perform other duties as assigned.

This list is a summary and not inclusive of all essential duties. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/Or Experience

• Bachelor’s degree from an accredited university preferred.
• Paralegal Certificate required.
• Active Notary Public commission required. Active notary commission is required, or candidate must be eligible for notary commission and willing to obtain the same.
• Minimum of three (3) years of experience in a paralegal support role, with demonstrated experience in insurance, contract and/or corporate secretarial documentation.

Skills And Abilities

• Strong knowledge of standard form contracts, company minute books maintenance and lease agreements.
• Ability to coordinate and manage multi-party document execution processes efficiently.
• Excellent written communication skills, with the ability to draft clear, professional correspondence and documentation.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Effective interpersonal and communication skills for interaction with internal teams, brokers, property owners, and senior management.
• Proficient in Microsoft Suites, Adobe Acrobat.
• Strong internet and legal research capabilities.
• Mandarin Chinese is a benefit but not required.

Position is not eligible for sponsorship.

Key skills/competency

• Paralegal
• Contract Management
• Real Estate Law
• Corporate Secretarial
• Insurance Law
• Legal Research
• Document Management
• Notary Public
• Microsoft Office Suite
• Adobe Acrobat