Administrative Coordinator, Sr.
Sundayy · United States
- Hybrid
- Full-time
- $79,000 / year
- United States
Job highlights
- Provide executive support to leadership.
- Manage daily operations and cross-institutional communication.
- Coordinate projects, budgets, and events.
- Handle website updates and administrative tasks.
- Collaborate with stakeholders for efficiency.
About the role
About The Company
The Whiting School of Engineering at Johns Hopkins University is renowned for its commitment to innovation, research excellence, and academic distinction. The Department of Chemical and Biomolecular Engineering plays a pivotal role within the school, fostering advancements in science and engineering through cutting-edge research, collaboration, and education. The department emphasizes interdisciplinary approaches, industry partnerships, and a supportive environment for scholars and professionals dedicated to solving complex global challenges.
About The Role
The Department of Chemical and Biomolecular Engineering is seeking a highly organized and proactive Sr. Administrative Coordinator to provide comprehensive executive support to the Director of Rosetta Commons and the Chief of Staff. This role involves managing the daily operations of the Rosetta Commons community, ensuring seamless cross-institutional coordination and communication. The successful candidate will serve as a key administrative partner, performing a wide range of functions including calendar management, project coordination, budget oversight, event planning, and website management. This position requires a detail-oriented professional with excellent communication skills, the ability to handle multiple priorities, and a collaborative approach to working with faculty, staff, students, and external partners.
Qualifications
- High school diploma or graduation equivalent
- Four or more years of relevant administrative experience
- Bachelor’s Degree in a related field (preferred)
- Experience working in multi-institutional or collaborative environments (preferred)
- Proficiency with shared office platforms such as OneDrive, Teams, Zoom, and Google Drive
- Experience with financial and procurement systems like Concur, SAP, and vendor management (preferred)
- Technical certifications or specialized training relevant to office administration (preferred)
- Excellent organizational, communication, and problem-solving skills
- Ability to handle confidential information with discretion
Responsibilities
- Plan, support, and organize daily activities of the office or program to ensure operational efficiency
- Provide complex administrative, project, and calendar support to department leadership, including scheduling meetings and coordinating logistics
- Manage and maintain the calendars of senior leaders, including planning and prioritizing appointments and meetings
- Support budget administration by monitoring expenses, reconciling accounts, and assisting with financial projections
- Prepare and distribute meeting materials, draft agendas, and record minutes, ensuring follow-up on action items
- Coordinate procurement processes, process invoices, and reconcile accounts to ensure timely payments and accurate records
- Develop and manage administrative projects such as databases, reports, grant proposals, and office workflows
- Coordinate and support department events, workshops, conferences, and retreats, including logistics and setup
- Assist with website updates, maintaining accurate and current information regarding lab members, publications, and achievements
- Manage and update the director’s curriculum vitae and online professional profiles
- Coordinate housing accommodations for summer interns and support other logistical needs
- Collaborate with internal and external stakeholders to facilitate meetings, events, and operational activities
- Identify administrative issues and implement solutions to improve office efficiency and workflows
- Supervise and coordinate work assignments for students and temporary support staff as needed
- Perform other duties as assigned to support the department’s objectives and functions
Benefits
- Competitive hourly pay range of $21.25 to $36.90, commensurate with experience
- Flexible remote work arrangements
- Opportunity to work within a prestigious academic and research environment
- Professional development and growth opportunities
- Access to university resources and networks
- Supportive and collaborative work culture
Equal Opportunity
Johns Hopkins University and the Department of Chemical and Biomolecular Engineering are committed to fostering an inclusive environment. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic. We encourage applications from individuals of all backgrounds and experiences to contribute to our diverse and dynamic community.
Key skills/competency
- Administrative Support
- Executive Support
- Calendar Management
- Project Coordination
- Budget Administration
- Event Planning
- Website Management
- Communication Skills
- Problem-Solving Skills
- Office Operations
Skills & topics
- Administrative Coordinator
- Executive Assistant
- Office Management
- Project Support
- University Administration
- Johns Hopkins
- Chemical Engineering
- Rosetta Commons
- Higher Education
- Support Staff
How to get hired
- Tailor your resume: Highlight administrative experience, software proficiency (OneDrive, Teams, Zoom, Google Drive), and any preferred qualifications like Concur or SAP.
- Craft a strong cover letter: Emphasize your organizational, communication, and problem-solving skills, and your ability to handle confidential information.
- Showcase collaboration: Provide examples of experience in multi-institutional or collaborative environments if applicable.
- Prepare for interviews: Be ready to discuss how you've managed multiple priorities, resolved administrative issues, and supported leadership.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the typical career path for a Senior Administrative Coordinator at Johns Hopkins University?
- While specific paths vary, a Senior Administrative Coordinator role at Johns Hopkins University often leads to opportunities in higher-level administrative management, program coordination, or specialized roles within departments. Many individuals leverage the experience gained to advance into roles with greater responsibility in project management or executive support within the university or similar academic institutions.
- What is the work environment like for the Senior Administrative Coordinator at Johns Hopkins University?
- The work environment is within the prestigious Department of Chemical and Biomolecular Engineering at Johns Hopkins University, focusing on supporting the Director of Rosetta Commons and the Chief of Staff. It's described as a supportive and collaborative culture with opportunities for professional development and access to university resources, often involving cross-institutional collaboration.
- How does Johns Hopkins University support professional development for administrative staff?
- Johns Hopkins University offers professional development and growth opportunities for its staff, including access to university resources and networks. This can include specialized training, workshops, and opportunities to take on new responsibilities, supporting career advancement within the institution.
- What are the key software platforms used by the Senior Administrative Coordinator at Johns Hopkins?
- The role requires proficiency with shared office platforms such as OneDrive, Microsoft Teams, Zoom, and Google Drive. Experience with financial and procurement systems like Concur and SAP is also preferred, indicating a strong reliance on digital tools for daily operations and reporting.
- What is the expected experience level for this Senior Administrative Coordinator role?
- The position requires a minimum of four years of relevant administrative experience. A Bachelor's Degree in a related field is preferred, along with experience in multi-institutional or collaborative settings. This indicates a need for seasoned professionals who can manage complex administrative tasks independently.
- Can a Senior Administrative Coordinator at Johns Hopkins work remotely?
- Yes, the job description explicitly mentions 'Flexible remote work arrangements,' indicating that this position offers a degree of flexibility in terms of work location. However, the extent of remote work may depend on specific departmental needs and collaboration requirements.
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