Office Administrator
Stopgap Australia - Marketing, Digital & Creative Recruitment
Job Overview
Who's the hiring manager?
Sign up to PitchMeAI to discover the hiring manager's details for this job. We will also write them an intro email for you.
Job Description
About the Company
Our client, a well-established Financial Advisory Consultancy, operates with three distinct brands. They are actively seeking a proactive and highly organized Office Administrator to provide crucial administrative support to their Managing Director and the broader team. This presents an excellent opportunity to join a bustling, professional environment where variety is the norm, and your contribution will be key to maintaining smooth operations.
About the Role
Reporting directly to the Managing Director, the Office Administrator will be instrumental in ensuring the efficient day-to-day functioning of the office. This role involves delivering high-quality administrative support across multiple business areas. Key responsibilities for this Office Administrator position include:
- Managing diaries and efficiently scheduling meetings using tools like Calendly.
- Handling all correspondence, filing, scanning, and post duties meticulously.
- Preparing comprehensive meeting notes and organizing online meetings seamlessly.
- Liaising professionally with clients, always maintaining a polite phone manner.
- Drafting and sending various written communications as required.
- Managing internal systems and supporting documentation across four distinct business entities.
- Assisting with general office coordination to ensure all tasks are completed accurately and promptly.
About You
The ideal candidate for the Office Administrator role will possess the following qualifications and attributes:
- 2-3 years of proven experience in an office administration role, preferably within the financial sector.
- Excellent organizational and multitasking skills, coupled with strong attention to detail.
- Must have prior working experience with Xplan or a similar financial planning software.
- Confident communication abilities, both in written and verbal forms.
- A professional and friendly demeanor when handling phone interactions.
- The capacity to thrive and work effectively in a fast-paced environment.
- A proactive attitude and a genuine willingness to support a small yet dynamic team.
- Comfortable working on-site and engaging directly with both the team and clients.
Key skills/competency
- Administrative Support
- Diary Management
- Xplan Software
- Client Liaison
- Meeting Coordination
- Document Management
- Organizational Skills
- Attention to Detail
- Communication Skills
- Proactive Attitude
How to Get Hired at Stopgap Australia - Marketing, Digital & Creative Recruitment
- Research Stopgap Australia's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Customize your resume: Tailor your Office Administrator resume to highlight financial sector experience, Xplan proficiency, and strong organizational skills for Stopgap Australia.
- Showcase administrative expertise: Prepare to discuss examples of managing complex schedules, handling correspondence, and supporting senior leadership in an office setting during interviews at Stopgap Australia.
- Emphasize proactive communication: Highlight your ability to communicate professionally with clients and team members, a key requirement for the Office Administrator role at Stopgap Australia.
- Demonstrate attention to detail: Be ready to provide specific instances where your meticulousness ensured accuracy and efficiency in past administrative tasks.
Frequently Asked Questions
Find answers to common questions about this job opportunity
Explore similar opportunities that match your background