Litigation Legal Assistant
Stieber Berlach LLP
Job Overview
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Job Description
About Stieber Berlach LLP
Stieber Berlach LLP is a downtown Toronto insurance defence firm known for its relaxed atmosphere and competitive salary and benefits. We are committed to providing equal access to employment and support a hybrid work model.
Litigation Legal Assistant Position
Stieber Berlach LLP is actively seeking a full-time Litigation Legal Assistant with a minimum of 3 years' experience to join our friendly team. This role supports three lawyers within our insurance defence practice, requiring strong communication and technical skills to deliver exceptional administrative support in a dynamic environment. The ideal candidate will possess strong verbal and written communication abilities, and the capacity to prioritize and manage multiple tasks simultaneously.
Key Responsibilities
- Assist in the overall management of insurance litigation practices.
- Schedule examinations for discovery, mediations, pre-trials, and court-mandated conferences.
- Liaise professionally and diplomatically with clients and opposing counsel.
- Organize and maintain litigation files, including e-filing and arranging service of documents.
- Assist with the preparation of accounts and other administrative duties.
- Prepare and draft various documentation, including electronic assembly of pleadings, affidavits of documents, motion materials, and pre-trial memoranda.
- Utilize legal software to draft correspondences and cover/service letters, ensuring timely document delivery.
- Coordinate online filing of court documents such as pleadings, motion materials, application materials, pre-trial and trial documents, notices, requisitions, and affidavits.
- Prepare court documents for hearings by formatting, bookmarking, hyperlinking, and uploading to CaseLines.
- Arrange for court reporting services, mediation, translation, interpretation services, transportation, investigation services, and court transcription services.
- Perform administrative duties including typing, editing, formatting, proofreading, filing, printing, saving documents, photocopying, handling mail, maintaining contacts and calendars, entering/revising dockets, and coordinating meetings.
Essential Skills
- Demonstrated ability to process high volumes of documentation with excellent attention to detail.
- Strong organizational and prioritization skills with the ability to meet urgent deadlines.
- Sound judgment and analytical capabilities.
- Must be flexible, adaptable, and able to remain calm under pressure.
- Strong investigative, fact-finding, and problem-solving skills.
- Ability to work both independently and collaboratively with colleagues.
- An ongoing commitment to excellence and detail in all tasks.
- Ability to handle confidential information with discretion and professionalism.
Qualifications
- Completion of post-secondary Legal Assistant program from an accredited institution.
- In-depth knowledge of the Rules of Civil Procedure and court practice/procedures at various levels.
- Solid computer skills and proficiency with applications including Outlook, Microsoft 365, MS Office, iManage, and PC Law.
- Excellent written and verbal communication skills at a professional level.
Compensation and Benefits
We offer a competitive salary range of $60,000–$80,000, commensurate with experience. As a member of Stieber Berlach LLP, you will enjoy:
- Comprehensive health and dental benefits.
- Hybrid work flexibility (with increased in-office presence during the initial probationary period for cross-training).
- Paid vacation and personal days.
- Professional development and continuing education support.
- A supportive and collaborative firm culture.
- Commitment to employee wellness and work-life balance.
Application Process
Interested and qualified applicants should forward a covering letter and resume by e-mail to Erin Jones at ejones@sblegal.ca, noting "Litigation Legal Assistant" in the reference line. No agencies, please. We thank all applicants for their interest; however, only candidates selected for interviews will be contacted.
Key skills/competency
- Insurance Litigation
- Legal Documentation
- Court Filings
- Administrative Support
- Client Liaison
- Legal Software Proficiency
- Scheduling & Coordination
- File Management
- Attention to Detail
- Rules of Civil Procedure
How to Get Hired at Stieber Berlach LLP
- Research Stieber Berlach LLP's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor. Understand their focus on insurance defence.
- Tailor your resume for legal support: Highlight your 3+ years of experience in litigation support, specifically mentioning your proficiency with legal software like iManage and PC Law, and knowledge of the Rules of Civil Procedure.
- Craft a compelling cover letter: Address your application to Erin Jones, clearly stating your interest in the Litigation Legal Assistant role and showcasing your strong communication and organizational skills relevant to insurance defence.
- Prepare for a skills-based interview: Expect questions testing your attention to detail, prioritization abilities, and your experience in managing high-volume legal documentation and court procedures. Be ready to discuss specific examples.
- Demonstrate professionalism and discretion: Emphasize your ability to handle confidential information and maintain composure under pressure, crucial for a Litigation Legal Assistant role at Stieber Berlach LLP.
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