Document Controller
Stelic · United States
- Hybrid
- Full-time
- $70,000 / year
- United States
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Job highlights
- Remote Document Controller for data center program.
- Manage project documentation lifecycle.
- Utilize document management platforms effectively.
- Ensure document accuracy and compliance.
- Collaborate with various project teams.
About the role
About Us
Stelic is seeking a Document Controller to support a large, multi-building data center program in Texas. This remote-first role provides structured document control and information management across design, procurement, construction, commissioning, and turnover phases. You will ensure project documentation remains current, traceable, and consistently organized, supporting field execution, technical review workflows, and final project closeout. This position will be 90% remote with 10% travel to the project site in Texas.
Key Responsibilities
- Implement and maintain document control standards, folder structures, master registers, and role-based access controls aligned with delivery phases.
- Administer document management platforms, manage user permissions and workflows, and provide process-related user support.
- Receive, quality check, log, publish, and maintain controlled documents with accurate metadata, revision status, and archiving of superseded versions.
- Manage and track submittals and RFIs, including completeness checks, routing, aging reports, and publication of approved documents.
- Maintain current drawing sets, revision history, transmittals, and ensure field teams reference controlled documents.
- Maintain change document registers and support assembly of traceable change packages tied to initiating events and approvals.
- Publish meeting minutes and maintain action and decision logs linked to project documentation.
- Establish and manage turnover documentation, including O&Ms, warranties, as-builts, test reports, structured closeout packages, and required status reporting (master register, submittal/RFI logs, drawing register, change register, turnover tracker, and SOP/MOP support as requested).
- Provide technical writing and SOP support, including formatting, revision control, controlled re-issuance, and publication within the document system.
- Perform quality control checks and periodic audits to ensure document accuracy, completeness, and compliance with project standards.
Requirements
- 3+ years of document control experience on large civil infrastructure, water, wastewater, industrial, or commercial construction projects.
- Experience administering document management systems (e.g., Procore, Aconex, SharePoint, BIM 360, or similar platforms).
- Strong understanding of document lifecycle management, revision control, and structured workflow processes.
- Experience managing submittals, RFIs, drawing revisions, and turnover documentation.
- Strong organizational skills with high attention to detail and accuracy.
- Ability to coordinate across engineering, procurement, construction, commissioning, and field teams.
- Proficiency in Microsoft Office and document tracking tools (Excel required).
- Associate’s or Bachelor’s degree in construction management, engineering, information management, technical writing, or related field preferred.
Benefits
- Competitive salary.
- Health, dental, and vision coverage.
- 401(k) program.
- PTO and paid holidays.
- Professional development support.
Work Environment
90% Remote with 10% on-site travel required. High collaboration with civil, structural, mechanical, electrical, and process disciplines. Regular participation in coordination meetings and documentation reviews.
Key skills/competency
- Document Control
- Data Center Construction
- Remote Work
- Document Management Systems
- Procore
- Aconex
- SharePoint
- BIM 360
- Construction Projects
- Information Management
Skills & topics
- Document Controller
- Document Management
- Data Center
- Construction
- Remote
- Procore
- Aconex
- SharePoint
- BIM 360
- Texas
How to get hired
- Tailor your resume: Highlight your 3+ years of document control experience on large construction projects and proficiency with systems like Procore or Aconex.
- Showcase your skills: Emphasize your understanding of document lifecycle management, revision control, and experience with submittals, RFIs, and turnover documentation.
- Quantify achievements: Where possible, include metrics that demonstrate your accuracy and efficiency in managing project documentation.
- Prepare for interviews: Be ready to discuss your experience with remote collaboration and how you maintain organization and attention to detail in a distributed team.
- Research Stelic: Understand their focus on large-scale projects and data centers to align your answers with their mission.
Technical preparation
Master document control software like Procore or Aconex.,Practice creating and managing master registers.,Review submittal and RFI tracking processes.,Familiarize with metadata and revision control.
Behavioral questions
Describe managing documentation remotely.,How do you ensure document accuracy?,How do you coordinate with multiple teams?,Handle conflicting information in documents.
Frequently asked questions
- What is the work arrangement for the Document Controller position at Stelic?
- The Document Controller position at Stelic is a remote-first role, with 90% of the work performed remotely. However, there is a requirement for 10% on-site travel to the project site in Texas.
- What document management systems does Stelic use for the Document Controller role?
- Stelic requires experience with document management systems such as Procore, Aconex, SharePoint, or BIM 360. Proficiency in Microsoft Office, especially Excel, is also essential for this Document Controller position.
- What are the key responsibilities of a Document Controller at Stelic?
- Key responsibilities include implementing document control standards, administering document management platforms, quality checking and logging documents, managing submittals and RFIs, maintaining drawing sets, and preparing turnover documentation. Technical writing and quality control audits are also part of the role.
- Is there a degree requirement for the Document Controller job at Stelic?
- An Associate’s or Bachelor’s degree in construction management, engineering, information management, technical writing, or a related field is preferred for the Document Controller position, but not strictly required if other experience qualifications are met.
- What type of projects does Stelic typically hire Document Controllers for?
- Stelic hires Document Controllers for large, multi-building data center programs. Previous experience on large civil infrastructure, water, wastewater, industrial, or commercial construction projects is highly valued.
- What benefits does Stelic offer to its Document Controllers?
- Stelic offers a competitive salary, health, dental, and vision coverage, a 401(k) program, PTO and paid holidays, and support for professional development.
- How important are organizational skills for a Document Controller at Stelic?
- Strong organizational skills with high attention to detail and accuracy are critical for a Document Controller at Stelic. This ensures project documentation is consistently organized, traceable, and current across all phases of the data center program.