VSP Executive Assistant - Remote.

About the Colorado Department of Revenue (CDOR)

The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect. The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video!

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Description of Job

The Division of Motor Vehicles (DMV) provides services used by nearly every resident of the State. Colorado residents utilize identification, driver, and vehicle services at State and County offices to obtain identification cards, driver licenses, vehicle registrations, titles, and other related services. Additionally, the DMV licenses and provides oversight of private businesses and government organizations that provide driver and emission testing services. Finally, the division works closely with other state agencies and programs to provide information and education to serve the public and encourage voluntary compliance.

The Vehicle Services Program (VSP) within the DMV is a large and diverse division with functions across the state, working with all of Colorado's 64 counties. This Section is on the high end of legislation changes every year and includes many operational changes, making it incredible fast-paced and ever-evolving.

Responsibilities

The Executive Assistant to the VSP Director is a high visibility role with a wide range of responsibilities. This includes regular, professional interaction with executives and elected officials. Common responsibilities for this role include, but are not limited to:

• Managing the director's email, diverting correspondence as necessary.
• Managing the director's schedule, scheduling meetings as appropriate, and facilitating meetings in the director's absence.
• Coordinating public meetings, sending out invitations, formulating agendas, capturing meeting minutes, and distributing action items as appropriate.
• Assist with correspondence and distribution of new policies and procedures on the director's behalf.
• Design and present meeting slide decks and materials for program office hours and as the director requests.

Remote Work Information

This position is designated as remote but may be required to work from a department office building location based on business needs. Employees are responsible to provide and maintain a home office or other suitable remote work location as well as Internet and a secure Wi-Fi connection. All performance expectations, productivity, and policy adherence requirements apply to remote work from home in the same manner as those assigned to an office.

Check out our DMV video: https://youtu.be/9isQWl9grYc

Residency Requirement

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

(New) H4R2XX PROGRAM ASSISTANT II

Minimum Qualifications

Experience Only:

Five (5) years of relevant experience in an Executive Assistant, Program Coordinator, or other applicable Administrative Assistant role supporting management or director level roles.

OR

Education And Experience

A combination of related education in Management, Business Administration, Public Administration, Human Resources, Communications, or a similar field and/or relevant experience in an Executive Assistant, Program Coordinator, or other applicable Administrative Assistant role supporting management or director level roles equal to five (5) years.

Document this experience in your application IN DETAIL, as your experience will not be inferred or assumed.

Preferred Qualifications

The ideal candidate will also possess the following skills:

• State experience in a high volume, regulatory customer service environment
• Proficiency using Google Apps and Gmail
• Excellent communication and interpersonal skills
• Demonstrated ability to work independently

Conditions Of Employment With The CDOR

Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.

Pursuant to the Universal Driving Standards Policy, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle. To Be Compliant With the New Fleet Vehicle Policy, Motor Vehicle Records (MVRs) Will Be Pulled For Review For Workers Who:

• Have an assigned State fleet vehicle
• Are required to operate a vehicle as part of the position
• Utilize a State fleet vehicle as a pool vehicle

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed. Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use