Human Resources Generalist

Human Resources Generalist - Stanford University Athletics

Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics program in the country. We are the proud Home of Champions! We lead the nation with 138 NCAA championship titles and a legacy of sustained excellence, including multiple Women’s Capital One Cup victories, and have brought home the Learfield Director’s Cup 26 times. We support nearly 900 student-athletes who compete on 36 intercollegiate athletics teams and also support the university’s physical education, recreation and wellness initiatives. Our dedicated staff embody a culture of excellence, embrace our mission of scholar-athleticism and exemplify a relentless championship spirit. Our actions and staff are guided by the core tenets of the Athletics Department culture, “The DAPER Way,” which are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead with Courage and Work Cohesively.

Are you ready to inspire champions? If yes, then this may be the right opportunity for you!

DAPER is searching for an organized, engaging, customer-focused, and detail-oriented individual to join our team as the Human Resources Generalist (HRG). Reporting to the Assistant Director, Human Resources Operations, the Human Resources Generalist provides direct operational and administrative HR support to multiple DAPER departments. This role partners closely with the HR team to implement, communicate, and serve as a resource for human resources policies, procedures, and practices. The ideal candidate is comfortable working independently and collaboratively, can manage multiple priorities and projects, respond with urgency, is highly organized, and thrives in a fast-paced, evolving environment. This position is on-site and based at the Stanford Campus, Stanford, CA.

Your Responsibilities Include

• Provide administrative support for key HR processes, including time and attendance, compensation changes, onboarding, and offboarding.
• Coordinate HRIS data activities, including initiating transactions and generating reports to support compliance, audits, and metrics tracking. Ensure the accuracy and integrity of all data and act as the point of contact for promptly identifying and resolving payroll-related issues.
• Assist with and explain applicable workers’ compensation, disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves and workers’ compensation documentation.
• Maintain personnel and human resources-related files and information, including driver authorizations and I-9 forms.
• Provide support to contingent employee hiring, including offer letters, background checks, and contingent orientation.
• Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition in partnership with hiring managers and HR staff.
• Input and update labor schedules for new hires as needed.
• Serve as a knowledgeable resource for DAPER staff by providing clear guidance on HR policies, procedures, and navigation questions (e.g., "how to" and "where to find" information).
• Address and resolve routine inquiries and issues; escalate complex matters to the Assistant Director or Director as appropriate.
• Provide general administrative support to the HR team.
• Assist the HR team in identifying department needs, recommending changes, and implementing improvements.
• Maintain standards of strict confidentiality with respect to all HR matters and documentation.
• Collaborate with internal and external partners to foster a positive work environment and ensure effective communication.

To Be Successful In This Role, You Will Have

• Bachelor’s degree and five or more years of relevant experience, or a combination of education and relevant experience.
• Excellent organizational, problem-solving, follow-through, critical thinking, analytical skills, and attention to detail. Ability to learn and apply general human resources policies using problem-solving skills.
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
• Excellent interpersonal, oral, and written communication skills with the ability to work cross-functionally with various departments.
• Very strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and the internet.
• Previous Stanford HR Operations experience a strong plus.

Compensation

The expected pay range for this position is $92,473 to $108,320 per annum. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package.

DAPER’s Integrity

This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her/their involvement with Athletics Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and Conference rules and regulations.

Why Stanford Is For You

Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or the level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Key skills/competency

• Human Resources Generalist
• HR Operations
• HRIS Data Management
• Onboarding and Offboarding
• Recruitment Coordination
• Workers' Compensation and Leave Administration
• HR Policies and Procedures
• Confidentiality and Discretion
• Interpersonal and Communication Skills
• Microsoft Office Suite