13 days ago

Administrative Assistant

Standish Management, LLC

On Site
Full Time
$65,000
Dallas, TX
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Job Overview

Job TitleAdministrative Assistant
Job TypeFull Time
Offered Salary$65,000
LocationDallas, TX

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Job Description

About Standish Management, LLC

Standish Management, LLC is a provider of specialized fund administration services for Managers and General Partners of private equity funds, specifically: Buy‐out, Venture Capital, Real Estate and Fund‐of‐Funds. For new General Partners, we provide consulting services to help accelerate the launch of their funds in addition to our full fund administration services. For established General Partners, we provide administration services and technology to whole fund families or select funds, to help scale their fund operations rapidly and efficiently.

Standish Compliance Services, LLC (Standish Compliance) is a premier Texas-based compliance services provider to private fund firms across the U.S. Standish Compliance is a boutique compliance practice that provides customized, high-touch outsourced compliance resources and expertise to private fund managers, including hedge funds, private equity funds, real estate funds, oil and gas funds, other alternative investment funds, and select family offices and private wealth managers.

Job Summary

We are looking for a proactive and highly organized Administrative Assistant to support office operations and cross-functional teams. In this role, you will help keep the office running smoothly by managing schedules, communications, documentation, and team coordination. This is a perfect position for someone who thrives in a dynamic environment and enjoys supporting multiple teams.

Key Responsibilities

  • Office & Operations Support: Schedule meetings and calls, manage internal/external communications, maintain filing systems, coordinate travel, and support client lists and office.
  • Documentation & Reporting: Maintain company documentation, trackers, and generate ad hoc reports for internal and external stakeholders.
  • Employee Engagement & Culture: Organize and support social office events, employee recognition programs, and milestone celebrations.
  • Other Support Activities: As a growing organization, this position will require flexibility to assist with various other administrative and support activities for firm executives and team members.

Qualifications

  • Bachelor’s Degree, preferably in Business Administration, Office Administration, Management, Communications, or equivalent experience
  • 3+ years of experience as an Administrative Assistant, Executive Assistant, or Operations Coordinator
  • Proficient in Microsoft Office; experience with HRIS, CMS, CRM, LMS, or similar reporting tools preferred
  • Professional, discreet, and able to manage multiple systems and priorities

Compensation and Benefits

  • Competitive pay (commensurate with candidate’s education and experience)
  • 401(k) retirement plan with employer matching
  • Generous Paid time off
  • Health / Dental / Vision Insurance
  • Other insurance options, tax-preferred programs, and employee benefits

Schedule and Work Environment

  • 8:30 am – 5:30 pm Monday to Friday
  • Professional in-office setting
  • Minimal travel required

Key skills/competency

  • Administrative Assistance
  • Office Operations
  • Scheduling
  • Communication
  • Documentation
  • Reporting
  • Employee Engagement
  • Team Coordination
  • Microsoft Office Proficiency
  • Organizational Skills

Tags:

Administrative Assistant
Office Operations
Scheduling
Communication
Documentation
Reporting
Employee Engagement
Team Coordination
Microsoft Office
Organizational Skills
Private Equity
Fund Administration
Compliance Services
Texas
Business Administration
Operations Coordinator
Executive Assistant

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How to Get Hired at Standish Management, LLC

  • Tailor your resume: Highlight your 3+ years of experience as an Administrative Assistant, Executive Assistant, or Operations Coordinator, emphasizing proficiency in Microsoft Office and any HRIS, CMS, CRM, or LMS tool experience.
  • Showcase your skills: In your cover letter and resume, emphasize your proactive nature, strong organizational abilities, discretion, and experience managing multiple systems and priorities, aligning with the key responsibilities listed.
  • Demonstrate your fit: Research Standish Management's focus on private equity fund administration and compliance services to articulate how your support skills will benefit their operations and client relations.
  • Prepare for interviews: Be ready to discuss your experience in scheduling, communication, documentation, and employee engagement, providing specific examples of how you've kept offices running smoothly and supported teams.

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