Administrative Assistant
Standish Management, LLC · Dallas, TX
- On site
- Full-time
- $65,000 / year
- Dallas, TX
Job highlights
- Support office operations and teams effectively.
- Manage schedules, communications, and documentation.
- Facilitate employee engagement and office events.
- Requires 3+ years administrative experience.
- Bachelor's degree or equivalent experience needed.
About the role
About Standish Management, LLC
Standish Management, LLC is a provider of specialized fund administration services for Managers and General Partners of private equity funds, specifically: Buy‐out, Venture Capital, Real Estate and Fund‐of‐Funds. For new General Partners, we provide consulting services to help accelerate the launch of their funds in addition to our full fund administration services. For established General Partners, we provide administration services and technology to whole fund families or select funds, to help scale their fund operations rapidly and efficiently.
Standish Compliance Services, LLC (Standish Compliance) is a premier Texas-based compliance services provider to private fund firms across the U.S. Standish Compliance is a boutique compliance practice that provides customized, high-touch outsourced compliance resources and expertise to private fund managers, including hedge funds, private equity funds, real estate funds, oil and gas funds, other alternative investment funds, and select family offices and private wealth managers.
Job Summary
We are looking for a proactive and highly organized Administrative Assistant to support office operations and cross-functional teams. In this role, you will help keep the office running smoothly by managing schedules, communications, documentation, and team coordination. This is a perfect position for someone who thrives in a dynamic environment and enjoys supporting multiple teams.
Key Responsibilities
- Office & Operations Support: Schedule meetings and calls, manage internal/external communications, maintain filing systems, coordinate travel, and support client lists and office.
- Documentation & Reporting: Maintain company documentation, trackers, and generate ad hoc reports for internal and external stakeholders.
- Employee Engagement & Culture: Organize and support social office events, employee recognition programs, and milestone celebrations.
- Other Support Activities: As a growing organization, this position will require flexibility to assist with various other administrative and support activities for firm executives and team members.
Qualifications
- Bachelor’s Degree, preferably in Business Administration, Office Administration, Management, Communications, or equivalent experience
- 3+ years of experience as an Administrative Assistant, Executive Assistant, or Operations Coordinator
- Proficient in Microsoft Office; experience with HRIS, CMS, CRM, LMS, or similar reporting tools preferred
- Professional, discreet, and able to manage multiple systems and priorities
Compensation and Benefits
- Competitive pay (commensurate with candidate’s education and experience)
- 401(k) retirement plan with employer matching
- Generous Paid time off
- Health / Dental / Vision Insurance
- Other insurance options, tax-preferred programs, and employee benefits
Schedule and Work Environment
- 8:30 am – 5:30 pm Monday to Friday
- Professional in-office setting
- Minimal travel required
Key skills/competency
- Administrative Assistance
- Office Operations
- Scheduling
- Communication
- Documentation
- Reporting
- Employee Engagement
- Team Coordination
- Microsoft Office Proficiency
- Organizational Skills
Skills & topics
- Administrative Assistant
- Office Operations
- Scheduling
- Communication
- Documentation
- Reporting
- Employee Engagement
- Team Coordination
- Microsoft Office
- Organizational Skills
- Private Equity
- Fund Administration
- Compliance Services
- Texas
- Business Administration
- Operations Coordinator
- Executive Assistant
How to get hired
- Tailor your resume: Highlight your 3+ years of experience as an Administrative Assistant, Executive Assistant, or Operations Coordinator, emphasizing proficiency in Microsoft Office and any HRIS, CMS, CRM, or LMS tool experience.
- Showcase your skills: In your cover letter and resume, emphasize your proactive nature, strong organizational abilities, discretion, and experience managing multiple systems and priorities, aligning with the key responsibilities listed.
- Demonstrate your fit: Research Standish Management's focus on private equity fund administration and compliance services to articulate how your support skills will benefit their operations and client relations.
- Prepare for interviews: Be ready to discuss your experience in scheduling, communication, documentation, and employee engagement, providing specific examples of how you've kept offices running smoothly and supported teams.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the typical career path for an Administrative Assistant at Standish Management, LLC?
- While specific paths vary, an Administrative Assistant at Standish Management, LLC can grow into roles with more responsibility in office management, operations coordination, or potentially specialize in areas like HR support or compliance assistance, leveraging their experience with diverse administrative tasks and systems.
- What are the key software or tools I should be familiar with for the Administrative Assistant role at Standish Management, LLC?
- Proficiency in Microsoft Office Suite is essential. Experience with HRIS, CMS, CRM, or LMS systems is preferred and would be a strong asset for this Administrative Assistant position.
- How does Standish Management, LLC support employee engagement and culture for its Administrative Assistants?
- Standish Management, LLC actively supports employee engagement by organizing social office events, recognition programs, and milestone celebrations, demonstrating a commitment to a positive and inclusive work environment for all team members, including the Administrative Assistant.
- What type of work environment can I expect as an Administrative Assistant at Standish Management, LLC?
- You can expect a professional in-office setting, operating during standard business hours (8:30 am - 5:30 pm, Monday to Friday), with minimal travel required, conducive to a focused and collaborative work atmosphere.
- What are the minimum qualifications for the Administrative Assistant position at Standish Management, LLC?
- The minimum qualifications include a Bachelor’s Degree (or equivalent experience) and 3+ years of experience as an Administrative Assistant, Executive Assistant, or Operations Coordinator. Strong proficiency in Microsoft Office is also required.