Executive Assistant to the General Manager

Executive Assistant to the General Manager

St Vincent’s Private Hospital Melbourne (SVPHM) is seeking an enthusiastic and experienced Executive Assistant to support their General Manager/Director of Clinical Services (GM/DCS) at the Fitzroy campus and associated departments. This role requires high-level administrative support, exceptional organizational and communication skills, and the ability to thrive in a fast-paced environment with a professional attitude and excellent attention to detail.

Key Responsibilities

• Effective management of the GM/DCS’s diary, movements, and activities.
• Coordination of administrative tasks to ensure the smooth running of the GM/DCS’s office.
• Management of meeting requirements, including preparing agendas, packs, associated documents, and minuting.
• Monitoring of emails and ensuring action items are followed up appropriately.
• Providing support to the Fitzroy leadership team as required.

Qualifications and Skills

• Exceptional time management and prioritization abilities.
• Ability to anticipate the needs of the GM/DCS.
• Strong interpersonal skills and the ability to maintain professional relationships.
• Demonstrated ability to work independently.
• High level of communication and interpersonal skills.
• Knowledge and understanding of the health industry is desirable but not essential.

About St Vincent's Health Australia

St Vincent’s Private Hospital Melbourne is a facility of St Vincent’s Health Australia, a leading not-for-profit Catholic private hospital operating across multiple sites. They are committed to equal employment opportunity, ethical practices, cultural diversity, and maintaining a smoke-free work environment. SVPHM acknowledges the importance of creating a welcoming, safe, equitable, and inclusive work environment for Aboriginal and/or Torres Strait Islander Employees.

Benefits

• Excellent employee benefits including salary sacrificing.
• Friendly, supportive environment in a great location.
• Ongoing education support.
• Comprehensive orientation and uniform provided.
• Discounted car parking and easy access to public transport.
• Competitive annual salary and conditions.

Application Process

Your application must include a cover letter and CV. Please note that permission to conduct a police check and a valid working with children check are required. This job advertisement will close at Midnight on the day before the closing date listed (16 April 2026).

Contact Information

For further information about this role, please contact Jenny Gozdzik at (03) 9411 7660.

Key skills/competency

• Executive Assistant
• General Manager Support
• Administrative Support
• Diary Management
• Meeting Coordination
• Stakeholder Relations
• Communication Skills
• Time Management
• Prioritization
• Attention to Detail