Assistant to the Director of General Medicine

Assistant to the Director of General Medicine

Work for one of Australia’s leading hospital groups.

Friendly and supportive team environment.

Permanent, Part Time, 20 hours per week.

About The Role

General Medicine is a large medical department within the Medicine, Emergency and Intensive Care program at SVHM. The General Medical Director oversees the department in conjunction with Nurse Unit Managers, Operations Manager, and General Manager. This Assistant role will support the Director with the running of the department and will be based at the Fitzroy site. This is a permanent part-time position (0.5 EFT).

Key Responsibilities:

• Manage and coordinate diary/meeting schedules, including meeting/appointment requests.
• Coordinate meetings, including timely preparation of agendas, completion of minutes, and distribution.
• Attend and minute meetings as required by the Director.
• Correspond with internal SVHM and external professionals, representatives, and other stakeholders, keeping them informed of relevant communications, meetings, and schedule changes.
• Manage and maintain Senior Medical Staff rosters, leave planners, and leave requests.
• Assist the Director in regularly tracking local KPI data, including mandatory training, performance reviews, discharge summary completion, JMS overtime, and excess leave.
• Create and format reports, correspondence, and statistical reporting platforms as required.
• Assist with recruitment administration.
• Ensure the timely completion of UKG administrative processes, workday actions and changes, and D365 invoice administration on behalf of the Director.
• Assist with the preparation of presentations and other administrative tasks requested by the Director.

Classifications and Salary:

Classifications for this position will range from HS3 - HS25 ($74,448.40 - $82,305.60) per annum, pro rata.

Your Contribution

• Experience in and knowledge of administrative support roles and functions.
• Highly proficient computer skills using Microsoft Office Suites (Word, Excel, Access, PowerPoint) and demonstrated ability to learn other digital platforms.
• Exceptional written and verbal communication skills.
• Demonstrated time management and organizational skills.
• Current National criminal history check, or willingness to obtain.

What We Offer

• A focus on wellbeing initiatives, with regular events and programs.
• Confidential, solutions-focused employee counselling.
• Ability to join Fitness Passport.
• Salary Packaging – Increase your take-home pay!
• Located in the heart of Fitzroy, CBD at our doorstep, close to cafes and public transport.
• Culture of continuous improvement.

About General Medicine

General Medicine is a large medical department that sits within the Medicine, Emergency and Intensive Care program at SVHM.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research, and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity, and Excellence.

Application Process:

Please attach your resume and cover letter to your application. Shortlisting will commence immediately, and we encourage prompt applications as the advertisement may close early.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission, and diversity reflects the community we serve.

For further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM, please visit our website.

SVHA has a duty of care regarding vaccine-preventable diseases. Mandatory immunisations/vaccinations (including flu) may be required. This position is subject to a Victorian government direction regarding COVID-19 vaccination. Successful applicants must meet these requirements.

Closing Date:

29 April 2026 11:59pm

Key skills/competency

• Administrative Support
• Diary Management
• Meeting Coordination
• Minute Taking
• Stakeholder Communication
• Roster Management
• KPI Tracking
• Report Generation
• Recruitment Administration
• Microsoft Office Suite