Administrative Assistant

@ St Vincent's Health Australia

Overview

The Administrative Assistant plays a vital role in the Mental Health Administration Team at St Vincent's Health Australia. This part-time permanent position (0.8 EFT) is based in Kew and supports high quality care delivery across inpatient and community settings.

Key Responsibilities

• Assist in outpatient clinic operations and scheduling appointments.
• Answer incoming calls, directing queries appropriately.
• Enter time-sensitive clinical and legal data accurately.
• Maintain medical records and ensure data integrity.
• Provide friendly and courteous administrative support.

Your Contribution

You are expected to coordinate diverse administrative duties in a fast-paced environment, work autonomously while prioritizing competing tasks, and demonstrate advanced skills in computer software and presentation tools. Strong interpersonal and communication skills are essential.

What We Offer

• Wellbeing initiatives and regular events
• Employee counselling and access to Fitness Passport
• Salary packaging to increase take home pay
• Discounts and promotions via our Foundation
• Professional development opportunities

Additional Information

A valid Nationally Coordinated Criminal History Check is required or you must be willing to obtain one. In addition, immunisations may be required due to duty of care responsibilities. Applications should include a resume and cover letter. The selection process begins immediately, so prompt application is encouraged.

Key skills/competency

• Administrative Support
• Scheduling
• Data Entry
• Medical Records
• Communication
• Interpersonal Skills
• Attention to Detail
• Computer Software
• Time Management
• Team Coordination