Administrative Assistant

Role Summary

We are seeking an experienced Administrative Assistant (AA) to provide administrative support to our Sr. Directors/Directors and Sr. Managers. The ideal candidate must have direct experience supporting Directors and Manager. Working 100% remotely, the AA must possess clear, concise communication, be a self-starter, who is proactive, prioritizes tasks and enjoys taking on new assignments. Being flexible, curious, detail-oriented, accountable, and willing to learn is essential.

Key Responsibilities

• Provide administrative support for team members across the organization
• Schedule meetings to include both internal and external parties
• Coordinate and book international and domestic travel needs for team members
• Submit team expenses and credit card reconciliations in a timely manner and within our company’s policy
• Assist with meeting planning such as sourcing hotels, meeting space, conference registration and tracking tasks
• Assist with special projects such as all company events and offsites, onboarding/offboarding contractors and employees and contributing to our Admin SharePoint site
• Build strong cross-functional relationships and partner with other administrators to ensure a high functioning & collaborative admin team environment

Ideal Candidate

• 2+ years’ related experience as an administrative assistant
• Bachelor’s degree and/or equivalent work experience
• Experience directly supporting Senior Directors/Directors, Sr. Managers/Managers is preferred
• Biotechnology industry strongly preferred
• Excellent communication skills, both written and verbal. Communicates clearly, concisely and in a highly professional and timely manner with all internal and external partners
• Experience managing and maintaining sensitive complex calendars of in-person, video, and external meetings across multiple global time zones, while working closely with teams and other EAs within the organization
• Exceptional time management and organizational skills with a strong attention to detail
• Proficient in Microsoft Office suite: Word, Excel, PowerPoint, Outlook& Teams with the ability to learn new programs, such as SharePoint, Forms, RAMP and Concur for T&E.
• Ability and willingness to travel up to 10%

What We Offer

• Opportunity to work in a fast-paced, dynamic environment where you help shape the culture of our young company, contribute broadly to advance meaningful medicines, and learn quickly.
• Market competitive compensation and benefits package, including base salary, performance bonus, equity grant opportunities, health, welfare & retirement benefits.
• Unlimited PTO
• Two, one-week company-wide shutdowns each
• Commitment to provide professional development opportunities.
• Remote working environment with frequent in-person meetings to address complex problems and build relationships.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Reconciliation
• Meeting Planning
• Microsoft Office Suite
• SharePoint
• Cross-functional Collaboration
• Proactive Communication
• Biotechnology Industry Knowledge