Workday Payroll Specialist

Workday Payroll Specialist at Spotify

We are looking for a Workday Payroll Specialist to join our People Systems team! This role will be crucial to ensuring the accuracy, compliance and efficiency of our payroll operations across markets using Workday.

As part of the day-to-day, you’ll be responsible for configuring, maintaining and enhancing our Workday Payroll setup. You’ll support key stages of the payroll process lifecycle including system updates, regulatory compliance and process improvements while partnering with stakeholders across HR, Finance, Payroll Operations, IT and beyond to deliver flawless payroll experiences. We’re looking for a proactive team player who combines technical expertise with a problem-solving attitude and tight-knit collaboration skills. Come join the band!

What You'll Do:

• Configure, maintain and optimize Workday Payroll functionality, ensuring accuracy, scalability and alignment with business requirements.
• Partner cross-functionally with HR and Finance to capture requirements and deliver effective, compliant payroll solutions.
• Ensure compliance with country-specific payroll regulations, including tax, reporting and audit requirements.
• Provide subject matter expertise on payroll processing, testing, troubleshooting, and support for system enhancements and upgrades.
• Collaborate on Workday HCM initiatives, with a focus on payroll integrations and downstream system impacts.
• Support related areas such as Compensation, Time Tracking and Absence Management through cross-functional project work.
• Own and maintain documentation for configuration decisions, business processes, and change management actions.
• Tackle sophisticated configuration and functional issues, and lead them through to resolution in alignment with agreed service levels.
• Contribute to the design and operation of processes that support data integrity, security, and adherence to ITGC control frameworks.
• Lead user training for Workday payroll functionality and support engagement with business stakeholders.
• Actively contribute to improving ways of working within the team through open, candid collaboration.

Who You Are:

• 5+ years of sophisticated, hands-on Workday Payroll configuration experience.
• Proven working knowledge of Workday Core HCM, with added experience in Compensation or Time & Absence Management considered a strong plus.
• Deep understanding of payroll compliance, gross-to-net calculations, and payroll-related reporting.
• Proficiency in building sophisticated Workday reports, including Calculated Fields, and in using EIBs.
• Familiarity with SOX, IT General Controls, GDPR, and associated audit frameworks.
• Strong problem-solving skills, with high attention to detail and data integrity.
• Validated ability to support multiple priorities in a dynamic, fast-paced environment, while staying organized and flexible.
• Demonstrated capability in building effective cross-functional relationships, clearly communicating expectations, and collaborating with stakeholders across HR, Payroll, Accounting and Audit.
• A collaborative mentality with the ability to influence service management practices, while also supporting strategy and execution in the HR systems space.
• Strong investigation and troubleshooting skills, with the ability to work both independently and as part of a team.
• Comfort with working across global HR processes and policies, including the ability to navigate matrixed environments.
• Experience in or interest in using AI to deliver high quality solutions.

Key skills/competency

• Workday Payroll Configuration
• Payroll Compliance
• HR Systems Management
• Cross-functional Collaboration
• Workday Reporting
• Data Integrity
• Gross-to-Net Calculations
• Audit Frameworks (SOX, ITGC, GDPR)
• Troubleshooting
• Process Improvement