Media Billing & Reconciling Specialist

About Sparro by Brainlabs & Jack Nimble

We're Sparro by Brainlabs & Jack Nimble — an agency pair comprised of 120 digital marketers, data scientists, producers, and creatives. With 12 years of success and growth, we are Australia’s largest independent digital agency. As of 2024, we've embarked on our next significant step through acquisition by global independent digital agency, Brainlabs.

Our mission has always been to create Australia’s most impactful agency with a people-first approach to how we operate and support our employees and clients alike. We are confident that this mission will continue as part of the Brainlabs family, and we are excited to make an impact on the global stage with global client and product opportunities. We truly mean it when we say we put our people first — we’re a certified Great Place to Work and B&T's 2022 People & Culture Award winner! It is an exciting time to join our team. If you are looking to do the best work of your career on a global scale, we encourage you to check out our positions at Sparro by Brainlabs.

Position Overview

The Media Billing & Reconciling Specialist will play a pivotal role in supporting the Australian and Singapore finance operations for our fast-growing digital media agency. This position serves as the critical link between the media planning teams and the finance department. This integrated role manages the full lifecycle of a media buy — from issuing client invoices to verifying that every dollar spent matches the actual performance delivered by vendors. This is a 12-month contract role. Only candidates with rights to work and live in Australia will be considered for this position.

Key Responsibilities

• End-to-End Billing Management: Generate and issue accurate client invoices based on media plans and client authorizations.
• End-to-End Vendor Invoice Management: Process online and offline media supplier invoices in the system and verify the accuracy of invoice details with internal planning teams.
• Discrepancy Resolution: Actively research and resolve billing errors or under-deliveries by liaising with media vendors and internal account teams.
• Payment Tracking & AP/AR: Monitor accounts receivable for timely client payments and manage accounts payable to ensure media vendors are paid accurately.
• Financial Reporting: Prepare monthly reconciliation summaries and budget tracking reports for account directors to show spend versus performance.

Key Skills & Attributes

• Exceptional attention to detail to identify discrepancies in high-volume data sets.
• Excellent organizational skills with the ability to manage multiple priorities in a dynamic environment.
• Excellent problem-solving skills; ability to investigate media billing and reconciling issues and come up with effective solutions.
• Proactive and self-motivated, with a continuous improvement mindset.
• Strong interpersonal and communication skills; able to liaise effectively with finance and non-finance colleagues and external stakeholders.
• Intermediate to advanced GoogleSheets skills (pivot tables, VLOOKUP, basic formulas).
• Familiarity with accounting and ERP systems; exposure to Xero or NetSuite advantageous.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or a related discipline.
• 3-5 years of experience as a media biller/reconciler in a media agency or an advertising company.

The Benefits of Working at Sparro by Brainlabs & Jack Nimble

• Supporting Families: Our comprehensive family plan leads the way in creating a shared, flexible, and supported avenue for our people to raise their children. This plan includes multiple weeks of paid leave for all carers, flexible hours, and adjustable ‘Ease-In’ and return-to-work plans.
• Revenue Share: We grow together in learning, experience, and ideas. It’s the basis of our culture and the key to our success. We want to share that success. Each member of our team is eligible for a quarterly revenue share when Sparro meets or exceeds our revenue forecast for the quarter.
• Workplace Flexibility: Everyone has personal preferences and commitments; we are dedicated to fostering flexibility in employment and working arrangements to achieve the optimum balance between work and life responsibilities for all employees.
• And many more benefits!

Key skills/competency

• Media Billing
• Reconciliation
• Accounts Payable
• Accounts Receivable
• Financial Reporting
• Discrepancy Resolution
• GoogleSheets
• Xero
• NetSuite
• ERP Systems