Executive Project Assistant

@ Spacetalk

About Spacetalk

Spacetalk is an ASX-listed technology company creating connected mobile services, wearables, and software for families and seniors. Their products help people stay connected, safe, and engaged using location, health, and wellbeing data, transitioning into a software-first SaaS model powered by data, integrations, sensors, predictive analytics, and AI with operations across Australia, New Zealand, the US, and Europe.

Role Overview: Executive Project Assistant

This role provides comprehensive administrative and project support to the CTO, coordinating key initiatives to ensure that the technology organization can deliver on its mission of safety at every stage of life.

Key Responsibilities

• CTO Office Operations and Executive Support: Manage calendar, meetings, travel and correspondence for the CTO.
• Program & Project Coordination: Track progress on technology initiatives, maintain project logs, and support cross-functional communications using tools like Jira.
• Operational & Vendor Support: Coordinate vendor management, SOWs, renewals, compliance documentation, and onboarding processes.
• Hiring and People Coordination: Assist in interview scheduling, candidate communication, and onboarding for new technology hires.
• Governance, Risk, and Compliance: Support audit activities, compliance processes, documentation, and post-incident reviews.

What Success Looks Like (First 90 Days)

A well-organized CTO calendar, single source status tracking for initiatives, zero missed key dates, smooth onboarding processes, and well-prepared executive meeting packs.

Key Skills/Competency

Executive support, project coordination, calendar management, vendor management, compliance, Jira, Microsoft Office, agile, stakeholder communication, documentation.