Job Overview
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Job Description
Executive Assistant / Personal Assistant
SourcingXPress is seeking a highly organized and proactive Executive Assistant / Personal Assistant to support senior leadership in managing daily operations, schedules, and coordination. This role involves handling travel arrangements, calendar management, stakeholder communication, and administrative tasks while ensuring the seamless execution of meetings, events, and business activities. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.
Roles & Responsibilities
- Manage end-to-end travel arrangements (flights, accommodation, transport, visas if required).
- Plan and coordinate meetings, events, and appointments across calendars.
- Handle calendar management, ensuring optimal scheduling and avoiding conflicts.
- Coordinate last-minute changes in travel plans or meetings efficiently.
- Act as a point of contact between executives and internal/external stakeholders.
- Prepare and manage reports, presentations, and documentation.
- Track and follow up on action items and deadlines.
- Maintain confidential records and communication.
- Support in organizing corporate events, leadership meetings, and offsites.
- Ensure smooth day-to-day administrative operations.
Candidate Required
- Strong communication skills (verbal & written).
- Excellent organizational and multitasking ability.
- Ability to prioritize and manage time effectively.
- High level of professionalism and confidentiality.
- Proactive and problem-solving mindset.
- Experience in calendar & travel management tools.
- Good knowledge of MS Office (Excel, PowerPoint, Outlook).
- Ability to handle pressure and last-minute changes.
- Prior experience as an Executive Assistant / Personal Assistant preferred.
Key skills/competency
- Executive Assistant
- Personal Assistant
- Calendar Management
- Travel Arrangements
- Stakeholder Communication
- Administrative Tasks
- Meeting Coordination
- Event Organization
- MS Office
- Professionalism
How to Get Hired at SourcingXPress
- Tailor your resume: Highlight your executive and personal assistant experience, focusing on calendar management, travel coordination, and communication skills. Use keywords from the job description.
- Craft a compelling cover letter: Express your enthusiasm for SourcingXPress and clearly articulate how your skills align with the role's requirements, emphasizing your organizational and problem-solving abilities.
- Prepare for interviews: Be ready to discuss your experience managing complex schedules, handling confidential information, and navigating last-minute changes. Demonstrate your proficiency with MS Office and relevant management tools.
- Showcase your professionalism: During the interview process, emphasize your discretion, proactive approach, and ability to work effectively under pressure.
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