Administrative Assistant

About the Role

Sonnedix is seeking a detail-oriented Administrative Assistant to provide high-quality administrative and office services to employees and managers. This role is crucial for onboarding new employees, including coordinating welcome kits, access provisions, and inductions. You will ensure new joiners have a clear understanding of the company, office procedures, internal tools, and workplace policies. As a daily point of contact, you will address administrative and office-related queries and support operational needs in collaboration with internal teams.

Key Responsibilities

The role contributes to efficient office operations through visitor and event coordination, invoice administration, and expense and purchasing management. This includes maintaining accurate documentation, supporting ESG traceability, managing internal platforms, and coordinating national and international logistics. You will work closely with IT and facilities to ensure office systems and services are supported and operational issues are resolved, while also assisting the Office Manager as needed.

Desirable Skills

• Organisation & prioritisation: Ability to manage multiple requests, deadlines, and stakeholders with a structured approach.
• Service mindset & communication: Professional, approachable, and responsive to employees, managers, visitors, and suppliers.
• Attention to detail & reliability: Accuracy in administrative work (invoices, documentation, follow-up) and end-to-end task ownership.
• Confidentiality & professionalism: Trusted handling of sensitive information and sound judgment.
• Operational & financial administration: Confidence with invoice processing, expense follow-up, purchase orders, and document traceability.
• Tech fluency: Comfortable using workplace platforms and learning new tools quickly (e.g., SharePoint, Smartsheet, SAP, expense and booking tools).

We use English as our business language; please submit your CV in English.

At Sonnedix, we are building a future-ready team with AI literacy, focusing on leveraging digital and AI tools to enhance efficiency, innovation, and productivity across all roles.

We encourage qualified candidates to apply even if they don't meet every single requirement. We value diverse skills, perspectives, and experiences.

About Us

Sonnedix is an international Renewable Energy Producer (REP) with over a decade of sustainable growth. We develop, build, and operate renewable energy projects for the long-term, aiming to provide green, affordable electricity and act as a responsible social citizen.

What We Offer

• Career development opportunities within a growing company.
• An inclusive, international working culture with a diverse team.
• Hybrid working, generous annual leave, and unpaid leave options.
• Family-friendly policies including generous paid parental leave.
• Ability to work from elsewhere for up to six weeks annually.
• Summer working hours.
• Comprehensive wellbeing support (Financial, Social, Mental & Physical).
• The Sonnedix Academy: extensive training and development opportunities.
• Dedicated learning paths for AI and digital tools.
• Fantastic office environments and social events.
• Employee-led One Team Network groups.
• Many other local benefits.

Key skills/competency

• Administrative Support
• Office Management
• Onboarding
• Invoice Processing
• Expense Management
• Document Management
• Logistics Coordination
• Tech Fluency
• Communication Skills
• Attention to Detail