Part-Time Data Manager

Part-Time Data Manager

Our client, a higher education organization, is seeking a Data Manager. The Data Manager is responsible for establishing and maintaining complete and accurate records and documentation, and generating, reviewing, and correcting all data-checking reports available in the management information system. This role is essential to ensuring data integrity and driving continuous program improvement through informed, data-based decision-making.

Responsibilities:

• Set up and maintain Program Information Forms (PIF), ensuring accurate and complete program data.
• Generate and analyze reports to track program performance and outcomes.
• Ensure compliance with all data management procedures.
• Maintain complete, accurate, and secure student and participant records; ensure timely access for authorized audits and reporting.
• Identify program participants who meet eligibility requirements and track completion of hours for federal and state accountability.
• Record and report key demographic and service data for all participants and reportable individuals.
• Lead the Program Improvement Team (PIT) by preparing agendas, providing data insights, and contributing to program improvement discussions.
• Generate, review, and correct all data reports in the Management Information System.
• Participate in required systems trainings; track professional development hours.
• Identify performance gaps based on data and collaborate on corrective action plans.
• Conduct employment surveys for program alumni to evaluate program impact.
• Review reports with data administrators or supervisors to ensure accuracy and compliance.
• Monitor program data and provide timely weekly updates to management.
• Support the department during enrollment periods by assisting with intake and ensuring a smooth onboarding process.
• Assist in the preparation of data for annual progress reports and grant renewal documents, including quarterly and year-end data reports required by government agencies and other funding sources.
• Perform additional duties as assigned, including assisting with projects related to fundraising and the administration of the program.

Requirements:

• Bachelor’s degree
• 2-4 yrs related experience
• Proficiency in Excel, MS Access, and Google Sheets
• Experience with procurement, expense processing, and high-volume transactional work
• Experience supporting fiscal year-end close activities

Preferred Skills:

• Bilingual Spanish/English
• Experience with grant-funded programs

Key skills/competency:

• Data Management
• Data Integrity
• Reporting and Analysis
• Program Improvement
• Record Keeping
• Compliance
• Data Entry
• Excel Proficiency
• MS Access Proficiency
• Google Sheets Proficiency