Senior Executive Assistant

@ Somewhere

Senior Executive Assistant

We're seeking a highly skilled and proactive Senior Executive Assistant to provide comprehensive support to our company's owner. This role is crucial for a self-motivated individual who can anticipate needs, manage complex tasks, and ensure the seamless operation of the executive's professional life. You will be a key partner in helping the owner and the company achieve their goals.

Responsibilities

• Calendar and Time Management: Manage a dynamic calendar, schedule meetings and appointments effectively.
• Email Management: Act as gatekeeper for the executive's inbox, filtering and drafting responses.
• Travel Coordination: Plan and arrange domestic and international travel with detailed itineraries.
• Company Support: Assist in report preparation, research, and special projects.
• Meeting Preparation: Prepare documents, create presentations, and take minutes.
• Communication: Liaise professionally and confidentially with internal and external stakeholders.
• Operational Support: Handle administrative tasks including expense reports and document management.

Qualifications

• Minimum 5+ years of experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational and time management skills with keen attention to detail.
• Advanced proficiency with Google Suite, Microsoft Office and similar tools.
• Outstanding written and verbal communication skills.
• High integrity and discretion with confidential information.
• Proactive and resourceful with strong problem-solving skills.
• Ability to work a flexible schedule in a remote, fast-paced environment (US hours).

Key Skills/Competency

• Executive Support
• Calendar Management
• Email Management
• Travel Coordination
• Administrative Skills
• Communication
• Organization
• Problem-Solving
• Technical Proficiency
• Discretion