Executive Assistant
@ Somewhere

Hybrid
$19,800
Hybrid
Full Time
Posted 24 days ago

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XXXXXXXXXX XXXXXXXXX XXXXXXXXX******* @somewhere.com
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Job Details

About The Role

The Executive Assistant role at Somewhere offers direct support to the Chief of Staff/Director of Operations. This position goes beyond standard EA duties by incorporating project coordination, HR administration, and light financial reporting.

Key Responsibilities

  • Manage the Chief of Staff’s calendar, meetings, and correspondence.
  • Prioritize actionable items and act as a gatekeeper for requests.
  • Support HR administration including onboarding/offboarding and record-keeping.
  • Assist in basic financial reporting and expense tracking.
  • Maintain and update SOPs, operational documents, and playbooks.
  • Coordinate projects and track company goals and workflows.
  • Occasionally update templates in Canva and support internal communications.

Qualifications & Experience

Candidates should have proficiency in Google Suite, with bonus skills in Canva and similar platforms. The ideal candidate is tech-savvy, detail-oriented, and experienced in handling confidential information. Prior experience as an EA, VA, or operations coordinator is preferred along with familiarity with CRMs and project management tools.

Interview Process

Interviews will be conducted directly by the Chief of Staff, with the final decision made by them.

Key skills/competency

  • Calendar Management
  • HR Administration
  • Project Coordination
  • Financial Reporting
  • Document Management
  • Google Suite
  • Canva
  • Monday.com
  • CRM
  • Confidentiality
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How to Get Hired at Somewhere

🎯 Tips for Getting Hired

  • Customize your resume: Highlight EA and project coordination skills.
  • Emphasize tech skills: Showcase proficiency in Google Suite and Canva.
  • Prepare examples: Provide scenarios on managing confidential tasks.
  • Research Somewhere: Understand their operations, mission and culture.

📝 Interview Preparation Advice

Technical Preparation

Practice Google Suite functionalities.
Familiarize with Monday.com and Asana.
Learn basic financial reporting techniques.
Understand CRM dashboards and data entry.

Behavioral Questions

Describe handling confidential information effectively.
Explain calendar management under pressure.
Detail a time you coordinated multiple projects.
Share experiences adapting to new software.

Frequently Asked Questions