Executive & Project Assistant
@ Somewhere

Hybrid
$23,000
Hybrid
Full Time
Posted 21 days ago

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Email Hiring Manager

XXXXXXXX XXXXXXXXXXX XXXXXXXXXX***** @wysteriaproperties.com
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Job Details

Position Overview

The Executive & Project Assistant role is designed to support a high-performing real estate developer, agent, and investor at Wysteria Properties. Operating as a strategic partner, you will manage business and personal calendars, handle communications, and coordinate projects to enable the Executive to perform at an elite level.

Responsibilities

  • Manage and prioritize evolving professional and personal calendars.
  • Triage emails, manage communications, and draft responses.
  • Prepare agendas, take notes, and ensure follow-through on action items.
  • Coordinate both business and personal travel logistics with precision.
  • Support special projects, ensuring no detail is missed.
  • Proactively solve problems and manage sensitive information with discretion.
  • Participate in daily standups and critical meetings as required.

Results

Your performance will be measured by the alignment of the Executive’s calendar with high-leverage priorities, efficient triaging of messages, and flawless preparation for meetings and travel, ensuring an uninterrupted flow for the Executive.

Minimum Requirements

  • Excellent English communication skills; Spanish fluency is a plus.
  • Bachelor's Degree preferred.
  • 4+ years in an Executive or Personal Assistant role supporting C-level and high-net-worth individuals.
  • High organization, responsiveness, and an ability to work autonomously.

Key skills/competency

  • Calendar Management
  • Communication
  • Project Coordination
  • Travel Logistics
  • Time Management
  • Email Triage
  • Discretion
  • Problem Solving
  • Organizational Skills
  • High Performance
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How to Get Hired at Somewhere

🎯 Tips for Getting Hired

  • Research Somewhere culture: Study values and recent news.
  • Customize your resume: Highlight executive support experience.
  • Emphasize communication skills: Use clear, concise examples.
  • Prepare for detailed questions: Share specific project management stories.

📝 Interview Preparation Advice

Technical Preparation

Review digital calendar management tools.
Master email and communication software.
Practice using project management platforms.
Study travel booking systems and itineraries.

Behavioral Questions

Describe managing conflicting priorities.
Explain handling sensitive information.
Share conflict resolution experiences.
Detail adapting under changing demands.

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