Executive & Project Assistant @ Somewhere
placeHybrid
attach_money $23,000
businessHybrid
scheduleFull Time
Posted 1 day ago
Your Application Journey
Interview
Email Hiring Manager
***** @wysteriaproperties.com
Recommended after applying
Job Details
Position Overview
The Executive & Project Assistant role is designed to support a high-performing real estate developer, agent, and investor at Wysteria Properties. Operating as a strategic partner, you will manage business and personal calendars, handle communications, and coordinate projects to enable the Executive to perform at an elite level.
Responsibilities
- Manage and prioritize evolving professional and personal calendars.
- Triage emails, manage communications, and draft responses.
- Prepare agendas, take notes, and ensure follow-through on action items.
- Coordinate both business and personal travel logistics with precision.
- Support special projects, ensuring no detail is missed.
- Proactively solve problems and manage sensitive information with discretion.
- Participate in daily standups and critical meetings as required.
Results
Your performance will be measured by the alignment of the Executive’s calendar with high-leverage priorities, efficient triaging of messages, and flawless preparation for meetings and travel, ensuring an uninterrupted flow for the Executive.
Minimum Requirements
- Excellent English communication skills; Spanish fluency is a plus.
- Bachelor's Degree preferred.
- 4+ years in an Executive or Personal Assistant role supporting C-level and high-net-worth individuals.
- High organization, responsiveness, and an ability to work autonomously.
Key skills/competency
- Calendar Management
- Communication
- Project Coordination
- Travel Logistics
- Time Management
- Email Triage
- Discretion
- Problem Solving
- Organizational Skills
- High Performance
How to Get Hired at Somewhere
🎯 Tips for Getting Hired
- Research Somewhere culture: Study values and recent news.
- Customize your resume: Highlight executive support experience.
- Emphasize communication skills: Use clear, concise examples.
- Prepare for detailed questions: Share specific project management stories.
📝 Interview Preparation Advice
Technical Preparation
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Review digital calendar management tools.
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Master email and communication software.
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Practice using project management platforms.
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Study travel booking systems and itineraries.
Behavioral Questions
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Describe managing conflicting priorities.
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Explain handling sensitive information.
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Share conflict resolution experiences.
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Detail adapting under changing demands.
Frequently Asked Questions
What communication skills are critical for the Executive & Project Assistant at Somewhere?
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How does the Executive & Project Assistant support the executive at Somewhere?
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What project management tools should candidates be familiar with at Somewhere?
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What level of experience is required for the Executive & Project Assistant role?
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How important is discretion for the Executive & Project Assistant at Somewhere?
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