Executive Project Assistant - English Fluency
@ Somewhere

Hybrid
$24,000
Hybrid
Full Time
Posted 1 day ago

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XXXXXXXXX XXXXXXXXXXXXX XXXXXXX****** @somewhere.com
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Job Details

About the Role

The Executive Project Assistant - English Fluency is a mission-critical partner to a high-performing real estate developer, agent, and investor. This role blends executive assistance with project management, ensuring that the Executive's business and personal realms are seamlessly organized.

Responsibilities

  • Manage and prioritize evolving professional and personal calendars
  • Coordinate meetings, travel, communications, and project logistics
  • Triage emails and prepare agendas for critical meetings
  • Attend daily standups and mission-critical meetings virtually
  • Support special projects and personal affairs with precision
  • Anticipate needs, solve problems before escalation, and maintain discretion

Expected Results

The Executive’s calendar reflects high-leverage priorities, nonessential time drains are eliminated, and projects are executed with zero oversight required. Communications are managed efficiently, schedules are optimized, and all travel and logistics are prepped with layered contingencies.

Minimum Requirements

  • Excellent English communication (Spanish fluency a plus)
  • Bachelor's Degree (ideally)
  • 4+ years in a similar Executive or Personal Assistant role

Who This Role is Not For

If you require constant instruction, struggle with self-prioritization, avoid sensitive information, or are uncomfortable in a fast-paced, high-expectation environment, this role is not for you.

Key Skills/Competency

  • Executive Management
  • Project Management
  • Calendar Management
  • Communication
  • Scheduling
  • Travel Coordination
  • Stakeholder Engagement
  • Problem-Solving
  • Discretion
  • Emotional Intelligence

How to Get Hired at Somewhere

🎯 Tips for Getting Hired

  • Customize your resume: Tailor details to match executive support roles.
  • Highlight project management: Emphasize calendar and travel coordination skills.
  • Showcase communication skills: Include examples of handling sensitive info.
  • Prepare for interviews: Practice scenario-based questions on discretion and prioritization.

📝 Interview Preparation Advice

Technical Preparation

Review advanced calendar tools and scheduling software.
Practice using project management systems like Monday.com.
Familiarize with virtual meeting platforms and email clients.
Learn travel booking systems and itinerary planning.

Behavioral Questions

Describe a time you anticipated needs successfully.
Explain handling sensitive information under pressure.
Tell about managing multiple tasks concurrently.
Share an experience of proactive problem-solving.

Frequently Asked Questions