Administrative & Operations Assistant
@ Somewhere

Hybrid
$28,200
Hybrid
Full Time
Posted 1 day ago

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XXXXXXXX XXXXXXXXXXX XXXXXX***** @somewhere.com
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Job Details

Role

The Administrative & Operations Assistant supports daily operations by managing schedules, communications, and financial tasks for a US-based electrical company operating on Eastern Time.

Duties and Responsibilities

  • Manage daily schedules and calendars for an 8-person field team
  • Coordinate and assign jobs using Jobber CRM
  • Handle client communications via phone, WhatsApp, and email
  • Support bookkeeping tasks including invoicing, payment tracking, and payroll input in Excel
  • Monitor outstanding payments and prepare operational reports
  • Assist with financial and operational tracking and general administration
  • Work closely with the company owner and co-owner to manage priorities

Qualifications

Candidates must be available to work Sunday through Friday starting at 7:30-8:00 AM EST and possess strong bookkeeping, client service, and communication skills. Experience in service industries such as electrical or construction is a plus, along with proficiency in Google Suite, Microsoft Excel, Jobber CRM, and QuickBooks Workforce.

Preferred

Experience with electrical or construction industries and familiarity with Hispanic/Spanish-speaking clients is preferred.

Key skills/competency

  • Operations
  • Administration
  • Bookkeeping
  • Client Communication
  • Scheduling
  • Jobber CRM
  • Microsoft Excel
  • QuickBooks
  • Organizational Skills
  • Financial Tracking
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How to Get Hired at Somewhere

🎯 Tips for Getting Hired

  • Customize your resume: Highlight administrative and financial skills.
  • Research Somewhere's culture: Learn about their operations and values.
  • Showcase CRM experience: Emphasize Jobber CRM expertise.
  • Prepare for interview: Practice scenarios on scheduling and bookkeeping.

📝 Interview Preparation Advice

Technical Preparation

Review Google Suite and Microsoft Excel functionalities.
Practice using Jobber CRM software tools.
Learn QuickBooks basics for financial tracking.
Familiarize with online scheduling systems.

Behavioral Questions

Describe a challenging scheduling conflict handled well.
Explain how you manage multiple priorities effectively.
Share a time you resolved client communication issues.
Discuss handling invoice and payment discrepancies.

Frequently Asked Questions