Administration Officer & Bookkeeper
Somewhere
Job Overview
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Job Description
About the Role
The Administration Officer & Bookkeeper supports day-to-day operations with a blend of administrative and financial tasks. This remote role calls for effective management of customer interactions, scheduling, and maintaining accurate financial records using Xero, alongside ensuring compliance with Australian accounting and tax practices (including GST/BAS).
Key Responsibilities
Administration: Manage inbound/outbound calls and emails, quote and action enquiries, schedule jobs and appointments, coordinate calendars for management and contractors, and provide general administrative support.
Bookkeeping & Finance: Perform daily financial auditing, reconciliations, transaction coding; manage accounts payable/receivable; process invoices and payments; handle contractor payments; assist with BAS preparation; maintain records in Xero; manage payroll; monitor overdue invoices and flag unusual transactions; and maintain digital records using tools like Hubdoc or Dext.
Hard Skills / Essential Experience
Proven experience as a Virtual Assistant, Administration Officer, or Bookkeeper; hands-on Xero experience with Australian accounting; familiarity with GST and BAS requirements; strong English communication; excellent attention to detail; and a reliable internet/home office setup.
Desirable Attributes
Experience supporting Australian businesses and exposure to trades, appliance, or service-based industries.
Personal Attributes
Reliable, proactive, and professional; quick-thinking and vibrant; customer-focused with strong problem solving; honest, team-oriented, and eager to grow; warm, approachable, and affable.
Why This Role Matters
This position is central to ensuring smooth administrative workflows, accurate financial reporting, and improved operational efficiency for the company.
Key skills/competency
- Xero
- Bookkeeping
- Administration
- GST
- BAS
- Financial auditing
- Customer service
- Scheduling
- Remote work
- Attention to detail
How to Get Hired at Somewhere
- Customize your resume: Emphasize remote administration and Xero expertise.
- Highlight Australian experience: Demonstrate knowledge of GST and BAS.
- Showcase communication skills: Provide examples of clear customer interactions.
- Prepare for a test: Be ready for an English proficiency trial.
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