Admin Bids & Compliance Coordinator Estimator @ Somewhere
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Job Details
About the Company
A growing specialty construction services business focused on temporary wall rental and installation. In its second year under a national franchise model, the company is scaling quickly, working with general contractors as subcontractors in bids. The culture is entrepreneurial, systems-driven and values initiative, attention to detail, and independent work.
About the Role
The Admin Bids & Compliance Coordinator Estimator is a blend of administrative coordination, compliance management, and technical estimation. This high-impact role involves managing the bid process, compliance documentation, and CRM tracking to support operational scaling.
Key Responsibilities
- Bid Management: Review construction drawings, calculate requirements, apply pricing templates, and draft proposals using Service Minder.
- CRM & Tracking: Log bids into HubSpot CRM, update stages, and monitor new opportunities.
- Compliance & Documentation: Prepare and submit insurance certificates, compliance documents, and forms on time.
- Market Research & Outreach: Research projects via LinkedIn and industry directories, adding contacts to CRM with light email outreach.
Hard Skills Required
Ability to read and interpret construction drawings, strong administrative and project management skills, excellent written English, proficiency with HubSpot CRM, Service Minder, Adobe/PDF tools, measurement tools, and advanced spreadsheet capabilities.
Soft Skills Required
Extreme attention to detail, critical thinking, proactive problem solving, an ownership mindset, strong organizational skills, and adaptability in a fast-paced environment.
Location & Communication
This remote role requires clear written and spoken English with availability to work 9am - 5pm EST. Candidates in the Philippines, South Africa, and Latin America are preferred (subject to franchisor approval); India/Southeast Asia may be restricted.
Tools Used
HubSpot CRM, Service Minder, Microsoft 365 Workspace, Adobe/PDF tools.
Interview Process
Includes an initial screening call, skills assessment with a plan-reading test, and a final interview with the Owner/Operator.
Key skills/competency
- Construction drawings
- Bid estimation
- Compliance management
- CRM management
- Proposal drafting
- Administrative coordination
- Project management
- Detail orientation
- Spreadsheet analysis
- Market research
How to Get Hired at Somewhere
🎯 Tips for Getting Hired
- Research Somewhere's culture: Review company values, mission, and news.
- Customize your resume: Highlight construction estimation and CRM skills.
- Prepare for plan-reading tests: Practice technical construction drawings.
- Show your detail orientation: Provide examples of compliance management.