HR Administration Specialist with German

Role Summary

The HR Administration Specialist plays a key role within the HR Shared Services function at Solenis, providing expert-level administrative and operational support across defined HR process areas. This role is responsible for managing complex employee lifecycle activities, maintaining high-quality HR data, and ensuring consistent application of HR policies, employment legislation, and shared services standards. The HR Administration Specialist acts as a subject matter expert for assigned HR processes and supports continuous improvement and standardisation initiatives.

Key Responsibilities

• Provide specialist recruitment administration support across the end-to-end hiring process.
• Administer Solenis's onboarding and offboarding procedures, including new starter, probation, changes, and leaver procedures for European countries.
• Be aware of SLA targets and audit requirements for HR administration and ensure these are met.
• Ensure accurate maintenance of data within Workday and on Staff Files, including undertaking all contract and change administration.
• Daily management of the HR shared services Workday inbox in line with shared services SLA.
• Provide support, as needed by local HR, with the administration of employee relations issues such as disciplinary, grievance, absence management, probation period management, performance management, and reorganizations.
• Manage internal and external audit requests.
• Monitor work permit requirements, right to work checks, and assist with legal documentation.
• Maintain up-to-date knowledge of the business and proactively use knowledge to provide excellent customer-focused, value-add service provision.
• Collate and submit data for payroll in time for payroll cut-off.
• Support and maintain GDPR and compliance requirements with accuracy, data retention, security, and SARs.
• Support any data gathering requirements for European or local projects as directed by the GSS Lead.

Requirements

Experience

• Background in a busy administrative role, showcasing strong administrative skills.
• Proven track record of achieving results within tight deadlines.
• Demonstrated ability to deliver results promptly.
• Previous HR experience is crucial.
• Familiarity with HR systems, including learning management systems and employee record databases; experience with Workday is a plus.
• Excellent communication, organizational, and assessment abilities.
• Computer literacy, Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• HR systems knowledge, as HR end user/data management, e.g., Workday desirable or similar.

Formal Education & Qualifications

• Bachelor’s degree desirable.
• Professional HR qualification preferred (or actively working towards).
• Proficient in German.

Personal Attributes

• Proactive and confident in handling complex or ambiguous cases.
• Service-driven with a continuous improvement mindset.
• Comfortable working in a matrixed, shared services environment.
• Maintains a strong commitment to confidentiality.
• Capable of working efficiently to meet deadlines.
• Exhibits exceptional attention to detail.
• Possesses proficient communication skills, both written and verbal.
• Confident in interactions with employees at all organizational levels.
• A supportive team player who fosters collaboration.
• Eager to learn and develop skills relevant to the role.

What We Offer

• Hybrid working schedule.
• Private medical care by Lux-MED.
• Life insurance and Travel insurance.
• Employee retirement plan (PPE) after trial period.
• Sports card (Multisport) - partially employer-funded.
• Employee Assistance Program for Employees and Families.

How to Apply

Interested? Send us your CV. We look forward to reviewing your application and will reach out if there’s a match to arrange a brief exploratory call. All candidates must be eligible to work in the EU area.

Solenis is proud to be an employer that gives equal consideration to all candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability status.

At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or the field, consider joining our team.

Key skills/competency

• HR Administration
• Workday
• Employee Lifecycle Management
• GDPR Compliance
• Recruitment Support
• Payroll Data Management
• German Language
• Shared Services
• Policy Application
• Data Accuracy