HR Administration Specialist with French

Role Summary: HR Administration Specialist with French

The HR Administration Specialist with French plays a pivotal role within the HR Shared Services function at Solenis. This position is responsible for delivering expert-level administrative and operational support across key HR process areas. You will manage complex employee lifecycle activities, ensure the maintenance of high-quality HR data, and uphold consistent application of HR policies, employment legislation, and shared services standards. Acting as a subject matter expert for assigned HR processes, you will also contribute to continuous improvement and standardization initiatives.

Key Responsibilities

• Provide specialist recruitment administration support throughout the entire hiring process.
• Administer Solenis' onboarding and offboarding procedures, including new starter, probation, changes, and leaver processes for European countries.
• Ensure compliance with SLA targets and audit requirements for HR administration.
• Accurately maintain data within Workday and staff files, managing all contract and change administration.
• Manage the HR shared services Workday inbox daily, adhering to shared services SLAs.
• Support local HR teams with the administration of employee relations issues such as disciplinary actions, grievances, absence management, probation period management, performance management, and reorganizations.
• Handle internal and external audit requests effectively.
• Monitor work permit requirements, conduct right-to-work checks, and assist with legal documentation.
• Maintain current knowledge of the business to proactively provide excellent, customer-focused, value-add service.
• Collate and submit payroll data accurately and on time for payroll cut-offs.
• Support and maintain GDPR and compliance requirements regarding accuracy, data retention, security, and Subject Access Requests (SARs).
• Assist with data gathering requirements for European or local projects as directed by the GSS Lead.

Requirements

Experience

• Demonstrated background in a busy administrative role, showcasing strong administrative capabilities.
• Proven track record of achieving results within tight deadlines.
• Ability to deliver results promptly and efficiently.
• Crucial previous HR experience.
• Familiarity with HR systems, including learning management systems and employee record databases; Workday experience is a significant plus.
• Excellent communication, organizational, and assessment abilities.
• Proficiency in computer literacy and Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of HR systems as an end-user or for data management (e.g., Workday or similar) is desirable.

Formal Education & Qualifications

• Bachelor’s degree is desirable.
• Professional HR qualification preferred (or actively working towards one).
• Proficient in French.

Personal Attributes

• Proactive and confident in handling complex or ambiguous cases.
• Service-driven with a continuous improvement mindset.
• Comfortable working effectively in a matrixed, shared services environment.
• Maintains a strong commitment to confidentiality.
• Capable of working efficiently to meet deadlines.
• Exhibits exceptional attention to detail.
• Possesses proficient communication skills, both written and verbal.
• Confident in interactions with employees at all organizational levels.
• A supportive team player who fosters collaboration.
• Eager to learn and develop skills relevant to the role.

What Solenis Offers

• Hybrid working schedule.
• Private medical care by Lux-MED.
• Life insurance and Travel insurance.
• Employee retirement plan (PPE) after trial period.
• Sports card (Multisport) - partially employer-funded.
• Employee Assistance Program for Employees and Families.

Key skills/competency

• HR Administration
• Workday
• French Language
• Employee Lifecycle Management
• Data Management
• GDPR Compliance
• Recruitment Support
• Payroll Data Submission
• Shared Services
• Problem-Solving