HR Administration Specialist, Dutch or Spanish

Role Summary

The HR Administration Specialist plays a key role within the HR Shared Services function, providing expert-level administrative and operational support across defined HR process areas. This role is responsible for managing complex employee lifecycle activities, maintaining high-quality HR data, and ensuring consistent application of HR policies, employment legislation, and shared services standards. The role acts as a subject matter expert for assigned HR processes and supports continuous improvement and standardisation initiatives.

Key Responsibilities

• Provide specialist recruitment administration support across the end-to-end hiring process
• To administer the Solenis on-boarding and off-boarding procedures including but not limited to new starter, probation, changes and leaver procedures for European countries.
• Be aware of SLA targets & audit requirements for HR administration and ensure these are met
• Ensuring accurate maintenance of the data within Workday and on Staff Files, including undertaking all contract and change administration
• Daily management of the HR shared services Workday inbox in line with shared services SLA
• To provide support, as needed by the local HR, with the administration of employee relations issues such as disciplinary, grievance, absence management, probation period management performance management and reorganisations.
• Manage internal and external audit requests
• Monitor work permit requirements, right to work checks and assist with legal documentation
• To maintain up-to-date knowledge of the business, and pro-actively use knowledge to provide excellent customer focused value add service provision.
• Collate and submit data for payroll in time for payroll cut off
• Support and maintain GDPR and compliance requirements with accuracy, data retention, security and SARs
• To support any data gathering requirements for European or local projects as directed by the GSS Lead

Requirements

Experience

• Background in a busy administrative role, showcasing strong administrative skills.
• Proven track record of achieving results within tight deadlines.
• Demonstrated ability to deliver results promptly.
• Previous HR experience is crucial
• Familiarity with HR systems, including learning management systems and employee record databases; experience with Workday is a plus.
• Excellent communication, organizational, and assessment abilities.
• Computer literacy, Microsoft Office (Word, Excel, PowerPoint and Outlook)
• HR systems knowledge, as HR end user/data management e.g. Workday desirable or similar

Formal Education & Qualifications

• Bachelor’s degree desirable
• Professional HR qualification preferred (or actively working towards)
• Proficient in Spanish or Dutch

Personal Attributes

• Proactive and confident in handling complex or ambiguous cases
• Service-driven with a continuous improvement mind-set
• Comfortable working in a matrixed, shared services environment
• Maintains a strong commitment to confidentiality.
• Capable of working efficiently to meet deadlines.
• Exhibits exceptional attention to detail.
• Possesses proficient communication skills, both written and verbal.
• Confident in interactions with employees at all organizational levels.
• A supportive team player who fosters collaboration.
• Eager to learn and develop skills relevant to the role.

What We Offer

• Hybrid working schedule
• Private medical care by Lux-MED
• Life insurance and Travel insurance
• Employee retirement plan (PPE) after trial period
• Sports card (Multisport) - partially employer-funded
• Employee Assistance Program for Employees and Families

Key skills/competency

• HR Administration
• Employee Lifecycle Management
• Workday HRIS
• GDPR Compliance
• Payroll Data Submission
• Recruitment Support
• Onboarding/Offboarding
• Microsoft Office Suite
• Language Proficiency (Dutch/Spanish)
• Data Management