Executive Assistant / Executive Officer

Executive Assistant / Executive Officer

We are seeking a highly organized, proactive, and discreet professional to provide high-level administrative and operational support to our executive team. This fully remote role is open to candidates based in the United States.

Key Responsibilities

• Manage executive calendars and coordinate meetings across multiple time zones.
• Handle confidential correspondence and communication on behalf of executives.
• Prepare reports, presentations, meeting agendas, and executive-level documentation.
• Support travel coordination, logistics, and expense reporting.
• Serve as liaison between executives and internal or external stakeholders.
• Monitor and prioritize incoming requests with timely responses and follow-ups.
• Support strategic initiatives, board reporting, and cross-functional projects.

Qualifications

• 3+ years supporting C-level executives or senior leadership remotely.
• Based in the U.S. with authorization to work without sponsorship.
• Exceptional communication, organizational, and interpersonal skills.
• Tech-savvy with proficiency in Google Workspace, Microsoft Office, Slack, Zoom, and project management tools.
• Discreet, trustworthy, and highly professional.
• Ability to work independently and adapt in a fast-paced environment.

Preferred Qualifications

• Experience in startup, nonprofit, or high-growth environments.
• Familiarity with board meeting preparation or investor relations support.
• Project management or operations experience.

What We Offer

• Competitive salary commensurate with experience.
• Fully remote work with flexible hours.
• Paid time off, holidays, and health benefits (if applicable).
• Opportunity for growth into Chief of Staff or Operations leadership roles.
• Supportive, mission-driven team culture.

Key skills/competency

• administrative
• organizational
• communication
• confidentiality
• calendar management
• travel coordination
• project management
• report preparation
• stakeholder liaison
• tech proficiency