Executive Assistant, Engineering

Executive Assistant, Engineering at Snowflake

Snowflake is about empowering enterprises to achieve their full potential — and people too. With a culture that’s all in on impact, innovation, and collaboration, Snowflake is the sweet spot for building big, moving fast, and taking technology — and careers — to the next level.

Snowflake is looking for someone with adaptability and aptitude to join our Product admin team and elevate the business through proactive and holistic support of Engineering leadership.

Role Overview

As an Executive Assistant, you’re at the center of the team’s business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team’s projects. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. In this role you will work closely with a team of Administrative professionals and manage the day-to-day operations of the office and help keep teams efficient, happy and productive.

Responsibilities

• Perform an extensive array of core administrative tasks.
• Effectively manage and maintain complex calendars for Product Leadership.
• Book complex travel and manage team and executive level expenses.
• Create, organize and maintain team mailing lists, folders, drives.
• Organize, plan and execute team events.
• Respond to questions and requests for information by employees and guests, connecting people with the right resources.
• Responsible for greeting executive’s guests (i.e. interviews, customers, etc.) and ensuring every guest signs in upon arrival.
• Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
• Drive projects and own the operations of programs and initiatives within the Product team.
• Be the main liaison for coordinating meetings and external engagements with our customers, and partners.
• Lead and manage small projects within the administrative team.
• Other duties as assigned.

Skills & Experience

• Bachelor’s degree and 5+ years of relevant work experience — direct executive support, project management, and event planning experience.
• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
• Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
• Experience implementing systems, processes, or programs that increase efficiency.
• Positive, can-do attitude and willingness to jump into a myriad of projects.
• Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
• Extreme attention to detail, organized and responsive.
• Embrace and spread the Snowflake culture which revolves around our values.
• Generally tech savvy.
• Experience working with all levels of management, employees, vendors, and customers.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Expense Management
• Event Planning
• Project Management
• Process Improvement
• Communication Skills
• Organizational Skills
• Stakeholder Prioritization