Accounting Advisor

@ Smith Chason College | WCUI School of Medical Imaging | Smith Chason School of Nursing

Accounting Advisor

Status: Non-Exempt/Hourly

Type: On-Campus

Reports To: Regional Student Accounts Manager

Purpose

The Accounting Department is key to the fiscal performance of the Campus, ensuring the health of all student accounts. The Accounting Advisor works closely with Financial Aid, Admissions, and the Campus Director to maintain up-to-date accounts and timely transactions.

Overall Job Responsibilities

• Maintain accuracy of individual student accounts
• Post quarterly tuition and fees in SIS
• Collect and process registration fees for incoming students
• Create, review, and update monthly payment plans
• Process payments, reminders, late fees, and holds
• Coordinate with IT for accounting holds and monitor past due payments
• Review and audit delinquent accounts for collections
• Process bank deposits and ensure regulatory compliance
• Provide timely responses to student inquiries
• Perform additional duties as assigned

Education/Qualifications/Competencies

A minimum of two years progressive administrative experience; one year accounting and/or collections experience; strong technical and analytical skills; effective time management under pressure; and a high level of integrity and professionalism.

Physical Requirements/Working Conditions

Must be able to remain seated for extended durations, move objects up to 25 lbs, and perform repetitive motions using office equipment. Adequate hearing and speaking ability are essential.

Culture of Care

This role contributes to a supportive environment focused on student success through community building, problem identification, and cooperative solutions.

Disclaimer

This job description is not exhaustive. Employment is at-will and subject to additional duties as required.

Key skills/competency

• student accounts
• tuition
• payment processing
• collections
• financial aid
• admissions
• audit
• database management
• SIS
• regulatory compliance