Sr. Executive Assistant
Slalom · Chicago, IL
- On site
- Full-time
- $75,000 / year
- Chicago, IL
Job highlights
- Support senior leaders with complex scheduling.
- Coordinate all executive travel arrangements efficiently.
- Prepare and edit critical business documents.
- Manage executive events and confidential information.
- Proactively anticipate needs and solve problems.
About the role
About the Role: Senior Executive Assistant
Slalom is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating effective communication across the organization. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to anticipate needs and solve problems independently.
Key Responsibilities
- Manage and maintain complex calendars, including scheduling internal and external meetings, prioritizing appointments, and resolving conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa processing.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and manage executive events, offsites, and team-building activities.
- Handle sensitive and confidential information with discretion and professionalism.
- Serve as a primary point of contact for internal and external stakeholders, directing inquiries appropriately.
- Assist with expense reporting and budget tracking for the executive team.
- Conduct research and gather information as needed to support executive decision-making.
- Anticipate needs and proactively address potential issues.
- Maintain organized filing systems, both physical and digital.
Qualifications
- Proven experience as an Executive Assistant, Senior Executive Assistant, or similar role supporting C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
- Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Bachelor's degree or equivalent experience preferred.
Key skills/competency
- Executive Support
- Calendar Management
- Travel Coordination
- Document Preparation
- Event Planning
- Confidentiality
- Communication Skills
- Problem-Solving
- Time Management
- Microsoft Office Suite
Skills & topics
- Executive Assistant
- Senior Executive Assistant
- Administrative Support
- Calendar Management
- Travel Coordination
- Executive Support
- Office Management
- Slalom Careers
- Assistant Role
- Professional Services
How to get hired
- Tailor your resume: Highlight experience in executive support, calendar management, and travel coordination. Quantify achievements whenever possible.
- Craft a compelling cover letter: Emphasize your proactive approach, discretion, and ability to manage complex tasks for senior leadership at Slalom.
- Prepare for behavioral questions: Be ready to discuss how you handle confidential information, prioritize tasks, and manage competing demands.
- Showcase your technical skills: Demonstrate proficiency in Microsoft Office Suite and other relevant administrative software.
- Network and research: Understand Slalom's values and culture to align your application and interview responses effectively.
Technical preparation
Master Microsoft Office Suite functionalities.,Practice advanced calendar and scheduling techniques.,Familiarize with travel booking platforms.,Review presentation and document formatting.
Behavioral questions
Describe handling a scheduling conflict.,How do you maintain confidentiality?,How do you prioritize urgent tasks?,Example of proactive problem-solving.
Frequently asked questions
- What are the key responsibilities for a Senior Executive Assistant at Slalom?
- As a Senior Executive Assistant at Slalom, you'll manage complex calendars, coordinate travel, prepare documents and presentations, organize executive events, handle confidential information, and act as a liaison for internal and external stakeholders. Your role is vital in supporting senior leadership's daily operations and strategic initiatives.
- What skills are essential for the Senior Executive Assistant role at Slalom?
- Essential skills include exceptional organizational and time management, strong written and verbal communication, proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), discretion in handling confidential information, and the ability to work independently and proactively.
- How can I best prepare my resume for the Senior Executive Assistant position at Slalom?
- To prepare your resume for the Senior Executive Assistant role at Slalom, focus on highlighting your experience in supporting senior executives, managing complex calendars, coordinating travel logistics, preparing professional documents, and maintaining confidentiality. Quantify your accomplishments with specific numbers and results whenever possible to demonstrate your impact.
- What is Slalom's culture like for administrative roles?
- Slalom fosters a culture of collaboration, innovation, and continuous learning. For administrative roles like the Senior Executive Assistant, expect a professional environment where your contributions are valued, and opportunities for growth and development are available, particularly in supporting a dynamic leadership team.
- What kind of technical proficiency is expected for this Senior Executive Assistant job at Slalom?
- Strong technical proficiency is expected, particularly with the Microsoft Office Suite (Outlook for calendar management and email, Word for document creation, Excel for data organization, and PowerPoint for presentations). Familiarity with other productivity and collaboration tools used in a corporate environment is also beneficial.
- How does Slalom handle work arrangements for Senior Executive Assistants?
- While the specific work arrangement can vary, Slalom often offers flexible options. For a Senior Executive Assistant role, it's common to have a hybrid or on-site arrangement to facilitate direct support to executives. It's best to confirm the specifics of the work arrangement during the interview process.