AVP, Legal Operations
SitusAMC · United States
- Hybrid
- Full-time
- $130,000 / year
- United States
Tailored resume — keyword-matched to this role.
Hiring manager — we find who's hiring.
Intro email — drafted to reach them directly.
Job highlights
- Manage legal and governance projects and initiatives.
- Support enterprise data governance and lifecycle risk.
- Develop structured reports and executive dashboards.
- Coordinate cross-functional teams and stakeholders.
- Ensure documentation compliance and audit readiness.
About the role
About SitusAMC
SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team!
Job Summary
The Legal Operations AVP will report to VP, Legal Operations and serve as dedicated project management and coordination resource supporting initiatives across the Legal and Chief Administrative Officer functions. This role will provide structured tracking, documentation, and cross-functional coordination for enterprise data governance efforts and other projects within the function’s project portfolio. The position ensures disciplined project execution, milestone management, policy documentation support, and consistent reporting across multiple concurrent initiatives.This position is ideal for a highly organized, analytically strong professional with experience in project management, legal environments, data governance, and regulatory compliance frameworks. The Legal Operations AVP will play a central role in coordinating and documenting standards across the enterprise.
Essential Job Functions
Enterprise Data Governance Support
- Support execution of the Enterprise Data Governance & Lifecycle Risk Program, including discovery and data classification initiatives.
- Maintain structured governance dashboards tracking deletion backlogs, retention compliance, and milestone progress.
- Coordinate cross-functional governance working sessions across Legal, IT, InfoSec, business lines and other functional areas.
- Assist in maintaining data glossary documentation and coordinating Data Champion engagement across business units.
- Support training materials and governance awareness initiatives.
- Assist in integrating governance metrics into enterprise reporting structures.
Legal Operations & Project Management
- Maintain trackers and structured reporting for concurrent legal and governance projects.
- Design and maintain executive-level status reports and KPI dashboards, leveraging Excel, SharePoint, and reporting tools to deliver real-time visibility into governance initiatives, risk metrics, and milestone performance.
- Coordinate communications between Legal, IT, business stakeholders, and third-party vendors, when necessary.
- Draft and update SOPs, policy documents, and governance reference materials, ensuring alignment with privacy and retention frameworks (e.g., GDPR, CCPA, and other regulatory expectations).
- Ensure documentation is audit-ready and centrally maintained.
Qualifications/Requirements
- Associate’s degree or equivalent required; bachelor’s degree preferred.
- Project Management Professional (PMP) certification or equivalent training strongly preferred.
- Minimum of 6+ years of industry and/or relevant experience, typically with 1+ years in a Senior Associate level role or external equivalent.
- Demonstrated experience managing multiple concurrent, cross-functional initiatives.
- Working knowledge of data governance principles, retention policies, privacy frameworks, and lifecycle controls strongly preferred.
- Advanced proficiency in Microsoft Office Suite (particularly Excel and PowerPoint) with the ability to design complex tracking models, governance dashboards, and executive-level reporting.
- Demonstrated experience building structured SharePoint-based dashboards, automated trackers, and centralized governance documentation systems; familiarity with Power BI or similar reporting tools is a plus.
- Familiarity with CLM systems (e.g., Ironclad) and enterprise documentation tools is a plus.
- Strong analytical, organizational, and documentation skills.
- Ability to work independently in a cross-functional, fast-moving environment.
- Discretion and ability to handle confidential information is a must.
- Exposure to data discovery or classification tools (e.g., DSPM solutions) preferred.
- Familiarity with Zero Trust principles and AI governance frameworks preferred.
- Strong executive communication and reporting skills preferred.
Key skills/competency
- Project Management
- Data Governance
- Legal Operations
- Regulatory Compliance
- Risk Management
- SharePoint
- Microsoft Excel
- Microsoft PowerPoint
- Documentation
- Cross-functional Coordination
Skills & topics
- Legal Operations
- Project Management
- Data Governance
- Associate Director
- VP
- Compliance
- Risk Management
- Real Estate
- SitusAMC
- AVP
How to get hired
- Tailor your resume: Highlight project management, data governance, and legal operations experience, emphasizing your PMP certification and proficiency in Excel and SharePoint.
- Showcase your skills: Quantify achievements in managing concurrent initiatives, developing dashboards, and ensuring documentation compliance.
- Prepare for interviews: Be ready to discuss your experience with regulatory frameworks, data lifecycle controls, and handling confidential information.
- Demonstrate organizational fit: Emphasize your ability to work independently, collaborate cross-functionally, and communicate effectively with executives.
Technical preparation
Master Excel for complex tracking and dashboards.,Build SharePoint sites for documentation and reporting.,Familiarize with data governance and privacy frameworks.,Practice using reporting tools like Power BI.
Behavioral questions
Describe managing multiple concurrent projects.,How do you ensure documentation compliance?,How do you handle confidential information?,How do you coordinate cross-functional teams?
Frequently asked questions
- What is the primary focus of the AVP, Legal Operations role at SitusAMC?
- The AVP, Legal Operations at SitusAMC will primarily focus on project management and coordination for initiatives within the Legal and Chief Administrative Officer functions, with a strong emphasis on enterprise data governance and lifecycle risk management.
- What level of experience is required for the AVP, Legal Operations position?
- A minimum of 6+ years of industry or relevant experience is required, typically including at least 1 year in a Senior Associate level role or its external equivalent. Demonstrated experience managing multiple concurrent, cross-functional initiatives is also essential.
- Is a Project Management Professional (PMP) certification necessary for this role?
- While not strictly mandatory, a Project Management Professional (PMP) certification or equivalent training is strongly preferred for the AVP, Legal Operations role at SitusAMC.
- What technical skills are most important for the AVP, Legal Operations at SitusAMC?
- Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint, is crucial for designing tracking models and executive reports. Experience with SharePoint for building dashboards and trackers, and familiarity with reporting tools like Power BI, is highly valued.
- What are the key responsibilities regarding data governance in this role?
- Key responsibilities include supporting the execution of the Enterprise Data Governance & Lifecycle Risk Program, maintaining governance dashboards, coordinating cross-functional working sessions, assisting with data glossary documentation, and supporting training initiatives.
- Does SitusAMC offer opportunities for career growth in the Real Estate Industry?
- Yes, SitusAMC emphasizes career growth and aims to match your unique experience with opportunities within the company, helping you realize your potential in the Real Estate Industry.
- What type of work environment can I expect at SitusAMC?
- SitusAMC fosters an environment where passionate people transform businesses and careers. They encourage individuality, advocacy for others, agility, big dreams, ownership of outcomes, and a global yet local mindset.
- What are the preferred qualifications for the Legal Operations AVP role?