Administrative Assistant
SiiRA
Job Overview
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Job Description
About SiiRA
SiiRA is a global platform connecting top-notch digital professionals with US-based companies in digital growth mode. We champion an agile, sustainable workspace, fostering remote, competent teams that maximize expertise and skills for enterprise growth.
The Opportunity: Administrative Assistant
We are seeking a reliable and detail-oriented Part-Time, On-site Administrative Assistant to join our Workplace Experience team. In this role, you will provide essential support with day-to-day administrative and operational tasks. This position is ideal for someone intrinsically motivated, organized, capable of upholding confidentiality, and proactive in asking questions.
Location
New York or Denver
Key Responsibilities
Administrative & Team Support
- Prepare expense reports with all applicable receipts and submit them in a timely manner.
- Liaise with hiring managers on in-office new hires and coordinate their first day logistics.
- Track inventory and order snacks and office supplies as needed.
- Provide administrative support to internal teams for meetings and workshops.
Operations & Coordination
- Follow up with managers, vendors, or contractors as needed.
- Assist with visitor registration.
- Ensure tasks are completed on time and processes run smoothly.
- Manage requests and act as a key contributor on the Workplace Experience team.
Qualifications
- 2+ years of experience as an administrative assistant, or similar role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- Comfortable with Google Suite (Docs, Sheets, Calendar).
- Familiarity with Concur Expense Reporting Software preferred.
- Ability to work independently and as part of a team.
- Understanding of the importance of deadlines, following company policy, and upholding confidentiality.
Our Culture
At SiiRA, we cherish diversity, equity, and inclusiveness, ensuring you feel respected and appreciated. As leaders and partners across industries, we cultivate an environment reflective of our greatest asset: our people.
Key skills/competency
- Administrative Support
- Office Operations
- Expense Reporting
- Inventory Management
- Google Suite
- Time Management
- Communication Skills
- Confidentiality
- Team Collaboration
- Organizational Skills
How to Get Hired at SiiRA
- Research SiiRA's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume: Highlight administrative assistant experience, Google Suite proficiency, and organizational achievements relevant to SiiRA's needs.
- Showcase problem-solving: Prepare examples demonstrating your initiative, confidentiality, and ability to streamline administrative processes in interviews.
- Emphasize communication skills: Practice clear, concise responses to behavioral questions, showcasing your verbal and written communication prowess vital for SiiRA's team.
- Demonstrate organizational acumen: Be ready to discuss your methods for managing tasks, tracking inventory, and ensuring timely completion of responsibilities.
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