Business Administration Administrator

Business Administration Administrator

At Siemens Energy, we can. Our technology is key, but it’s our people who make the difference. Brilliant minds innovate—they connect, create, and drive us toward transforming the world’s energy systems. Their spirit fuels our mission.

Our culture is shaped by individuals who are caring, agile, respectful, and accountable. We value excellence of any kind. Does this sound like you?

Looking for challenging role? If you really want to make a difference - make it with us.

Job summary:

This role provides essential office and administrative support to ensure smooth day-to-day operations within Siemens Energy.

Key Responsibilities:

Office & Administrative Support:

• Support day-to-day office administration activities and routine operational tasks.
• Maintain files, records, and basic documentation in an organized manner.
• Support coordination between internal teams for smooth office operations.
• Handle email follow-ups and basic administrative communication.

Meeting & Scheduling Support:

• Assist in scheduling meetings, coordinating calendars, and booking meeting rooms.
• Prepare basic meeting materials and update meeting trackers.
• Help record minutes of meetings (MoM) and follow up on action items.

Vendor, Transport & Logistics Coordination:

• Support administrative coordination with vendors and transport service providers.
• Assist in maintaining transport and vendor contact details and basic records.
• Help coordinate travel and transport arrangements as required.

System & Data Administration:

• Perform basic data entry and administrative updates in SAP or internal systems.
• Support maintenance of customer, vendor, and material master data.
• Track sales orders, purchase orders, and service-related documents from an administrative perspective.

Warehouse & Inventory Administration:

• Assist with warehouse documentation and stock-related administrative records.
• Support coordination for inventory entries and data accuracy in systems.

Finance & Reporting Support (Basic):

• Assist in invoice tracking and document collection for finance teams.
• Support preparation of simple reports, trackers, and MIS updates.
• Help with administrative support during month-end activities (data collection only).

General Office Support:

• Support audits and reviews by providing required administrative documents.
• Follow internal rules, processes, and office guidelines.
• Support additional administrative tasks as assigned.

Qualification:

• Graduate/ Postgraduate with 2+ years of experience.

We’ve got quite a lot to offer. How about you?

This role is based in Kalwa, where you’ll get the chance to work with teams impacting entire cities, countries – and the shape of things to come.

Key skills/competency:

• Office Administration
• SAP
• Data Entry
• Record Keeping
• Scheduling
• Vendor Management
• Logistics Coordination
• Reporting
• Document Management
• Communication