Executive Assistant, Sales Leadership

Executive Assistant – Commercial Sales Leadership

Siemens Healthineers is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to two senior Commercial Sales Executives within the North America Diagnostics Commercial Organization. This role is crucial for enabling effective execution of commercial priorities, customer engagement strategies, and cross-functional initiatives in a fast-paced, revenue-focused environment.

Key Responsibilities

Executive Leadership Support

• Provide comprehensive executive support to two senior Commercial Sales leaders, managing day-to-day operational and administrative priorities.
• Act as a strategic partner by anticipating leadership needs, identifying potential conflicts, and proactively driving solutions.
• Support execution of key commercial initiatives, leadership priorities, and customer engagement activities.
• Ensure executives are fully prepared for internal leadership meetings, customer interactions, board-level presentations, and field engagements.

Calendar & Meeting Management

• Manage complex and high-volume executive calendars across multiple time zones with competing priorities and frequent changes.
• Coordinate internal leadership meetings, customer calls, national sales reviews, and strategic planning sessions.
• Prepare agendas, presentations, briefing materials, and meeting documentation.
• Track action items, deadlines, and follow-up activities to ensure timely execution and accountability.

Travel & Event Coordination

• Coordinate domestic and international travel arrangements aligned with customer meetings, field visits, sales leadership meetings, conferences, and industry events.
• Manage complex travel logistics and rapidly adapt to schedule changes in a dynamic commercial environment.
• Process and reconcile executive expense reports in compliance with company policy.
• Support planning and logistics for national sales meetings, leadership offsites, trade shows, and customer events.

Executive Communications & Stakeholder Management

• Serve as a primary liaison between Commercial Sales leadership and internal stakeholders including Marketing, Finance, HR, Operations, Sales Operations, and external partners.
• Draft, edit, and manage executive communications, presentations, reports, and correspondence.
• Prioritize incoming communications and ensure timely response, escalation, and follow-through.
• Maintain strong working relationships across all levels of the organization while demonstrating professionalism and confidentiality.

Customer & VIP Engagement Support

• Coordinate executive-level customer meetings, strategic account visits, and VIP engagements.
• Partner with Commercial, Marketing, and Customer Experience teams to deliver a seamless and professional customer experience.
• Support customer-facing activities including executive briefings, hospitality coordination, and event logistics.

Reporting & Business Operations Support

• Develop and maintain executive presentations, dashboards, reports, and commercial performance materials.
• Assist with pipeline reviews, forecasting support, sales analytics, and business performance updates.
• Support preparation of leadership review materials, executive summaries, and strategic business updates.
• Coordinate special projects and operational initiatives supporting commercial effectiveness.

Financial & Administrative Support

• Assist with tracking departmental budgets, travel and entertainment expenses, and invoice processing.
• Support annual budget planning activities and monthly expense monitoring.
• Prepare basic financial reporting and administrative analysis to support executive decision-making.

Office Operations & Process Coordination

• Maintain organized systems for confidential documents, business materials, and executive records.
• Facilitate efficient communication and information flow across leadership teams and cross-functional partners.
• Support implementation and adoption of tools, systems, and process improvements that enhance commercial operations and executive efficiency.

Cross-Functional & Team Support

• Support broader Commercial Sales activities including onboarding coordination, leadership meetings, territory planning support, and organizational initiatives.
• Partner with cross-functional teams to drive operational excellence and strategic project execution.
• Provide additional support for recruiting coordination, team events, and ad hoc business initiatives as needed.

Qualifications

• Bachelor’s degree preferred or equivalent professional experience
• 5+ years of executive administrative experience supporting senior leaders, preferably within Commercial Sales, Healthcare, Diagnostics, Life Sciences, or other customer-facing organizations
• Experience supporting multiple senior executives simultaneously in a fast-paced environment
• Advanced proficiency in Microsoft Office Suite including Outlook, PowerPoint, Excel, Teams, and related collaboration tools
• Strong organizational, project coordination, and time management capabilities
• Excellent written and verbal communication skills
• Proven ability to manage sensitive information with discretion and professionalism
• Ability to prioritize competing demands while maintaining attention to detail and execution quality

Key Competencies

• Commercial Acumen – Understands the pace, priorities, and demands of a high-performing sales organization
• Executive Presence – Demonstrates professionalism, sound judgment, and confidence when interacting with senior leaders and customers
• Proactive & Strategic Thinking – Anticipates needs, identifies issues early, and drives solutions independently
• Customer & Stakeholder Focused – Delivers exceptional support and service to internal and external partners
• Highly Organized & Detail-Oriented – Manages complex logistics and multiple priorities with accuracy
• Agile & Responsive – Thrives in a fast-moving, deadline-driven commercial environment
• Collaborative & Resourceful – Builds strong partnerships and adapts quickly to changing business needs

About Siemens Healthineers

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways. When you join Siemens Healthineers, you become part of a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Key skills/competency

• Executive Assistant
• Sales Leadership Support
• Calendar Management
• Travel Coordination
• Executive Communications
• Stakeholder Management
• Microsoft Office Suite
• Organizational Skills
• Project Coordination
• Confidentiality