Workforce Management Analyst
Shopify
Job Overview
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Job Description
About The Role
Are you passionate about the science and art of workforce planning? We're looking for a seasoned Workforce Management Analyst to join our team. You'll be part of the analytical engine behind our operational success, ensuring our teams are perfectly positioned to support our merchants. This isn't just about filling seats; it's about using data, strategy, and collaboration to solve the complex puzzle of having 'the right people, in the right place, at the right time.'
In this role, you'll have the opportunity to touch every aspect of the WFM lifecycle, from forecasting and scheduling to in-the-moment, real-time adjustments. If you thrive on data, love optimizing systems, and enjoy collaborating to hit ambitious goals, we want to hear from you.
What You'll Do as a Workforce Management Analyst:
- Forecast & Schedule with Precision: Develop and maintain dynamic scheduling models based on key metrics (like AHT and service levels) to build effective schedules for our teams, including daily work, vacation, and training.
- Real Time Optimization: Monitor service levels and staffing in real-time, making swift adjustments to routing and strategies to meet and exceed our goals. You'll be our eyes on the floor, proactively flagging issues and deploying contingency plans.
- Collaborate and Influence: Partner with team leaders, training teams, and third-party vendors to continuously improve our scheduling strategy, address challenges, and ensure everyone is aligned to meet our targets.
- WFM System Management: Serve as a subject matter expert for our WFM software (NICE). You'll already know the tool and continuously explore new ways to enhance its capabilities.
What You'll Bring:
- Direct experience in a Workforce Planning role (forecasting, scheduling, and or real-time analysis).
- Strong analytical and problem-solving skills, with a knack for turning complex data into actionable insights.
- Excellent communication and collaboration abilities, comfortable presenting data and strategies to leaders and peers.
- A proactive mindset. You don't wait for problems to find you; you anticipate them and propose solutions.
- Experience with WFM software is a must. Direct experience with NICE is a significant asset, but expertise in similar platforms (like Genesys, Aspect, Verint) is highly valued.
- Flexibility and adaptability. This role requires a willingness to work flexible hours to support the dynamic needs of the business.
Key skills/competency
- Workforce Planning
- Forecasting
- Scheduling
- Real-time Optimization
- Data Analysis
- WFM Software (NICE, Genesys, Aspect, Verint)
- Service Level Management
- Strategic Planning
- Cross-functional Collaboration
- Problem Solving
How to Get Hired at Shopify
- Research Shopify's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume for WFM: Customize your resume to highlight direct workforce planning, forecasting, and scheduling experience, using keywords found in the job description.
- Showcase analytical prowess: Prepare to demonstrate strong analytical and problem-solving skills, especially with WFM software like NICE.
- Prepare for collaborative interviews: Emphasize your communication, influence, and teamwork abilities with specific examples.
- Highlight proactive problem-solving: Share instances where you anticipated issues and implemented effective contingency plans.
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