Office & Administration Assistant

Office & Administration Assistant at SEC Newgate Australia

At SEC Newgate, our people are at the heart of everything we do—and they’re what set us apart. We create an environment that stimulates and rewards our people, where staff are supported to contribute ideas and embrace opportunities to achieve their goals.

We look for people who are curious, self-motivated and collaborative. If you are like-minded and are motivated by working with a talented team on issues that matter, keep reading to see what’s on offer.

About The Role

We are seeking a dedicated and proactive Office & Administration Assistant to join our Sydney office and play a key role in our wider business support team. This is an office-based, part-time role (Monday–Thursday), suited to someone who enjoys supporting others and takes pride in creating a welcoming, well‑organised workplace. You will play an important role in contributing to a positive office culture, support seamless day‑to‑day operations, and provide professional reception support to ensure a welcoming experience for our clients.

This opportunity would suit a current university student seeking corporate experience, or an administrator looking to transition to part-time work. We are looking for someone who is highly organised, detail‑oriented, and confident managing competing priorities. Strong emotional intelligence, a collaborative mindset, and a good sense of humour are essential in our people‑focused, team‑driven environment.

Responsibilities

• Conduct reception duties in a courteous, efficient and professional manner, including greet clients and visitors and ensuring their needs are tended to
• Answer and direct incoming calls, providing phone coverage for other SEC Newgate offices when required
• Assist with day to day running and maintenance of the office (liaising with building management, suppliers & contractors as required)
• Manage meeting room bookings and coordination, including setting up rooms in advance, organising catering and documentation, and ensuring rooms are cleared and tidied after use
• Maintain a well‑presented office environment, including overseeing shared spaces and kitchen areas (stocking supplies, managing groceries and stationery orders, dishwasher, general tidiness)
• Coordinate couriers and manage incoming and outgoing mail
• Provide general administrative support to the wider team, including document preparation, printing, photocopying, filing, binding, and basic IT troubleshooting
• Assist with the management of contact database for Sydney office – input all new contacts, oversee regular reviews and updates to contacts
• Support internal and external events as required
• Organise and coordinate travel and accommodation requirements
• Assist with the set-up for new starters, including general induction, ordering business cards/stationery, training in workplace systems such as timesheet reporting and remote IT arrangements
• Organise internal staff celebrations such as birthdays and service anniversaries
• Provide ad hoc administrative support as required

Key Skills And Attributes

• Professional presentation with a strong focus on client service
• Proactive and enthusiastic approach, with the initiative to go above and beyond when needed
• Ability to work autonomously and as part of a team
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Excellent verbal and written communication skills, with the confidence to interact effectively at all levels of the firm
• High level of attention to detail and accuracy
• Intermediate MS Office skills ideally including Outlook, Word, Excel, PowerPoint and MS Teams

Why SEC Newgate?

We want people to thrive. We believe our people should be in the driver’s seat of their growth but within a supportive environment. We take a holistic approach to deliver better outcomes for our clients.

We work on stuff that matters. We are proud to work on complex projects and issues that make a material difference to our clients and communities. This provides a stimulating and motivating environment to grow and contribute.

We can be flexible on how we get there but not on delivering excellence. We support a flexible work environment that gives our people opportunities to work under different arrangements. This is a joint decision with a focus on what’s needed to deliver exceptional client outcomes whilst balancing personal needs and preferences

We aim to think and act beyond ourselves. We strive to improve ESG outcomes for our clients and ourselves, focusing on inclusion, diversity and sustainability.

Connection is at the heart of our culture. We connect daily, encourage constructive and active contributions to ideas and discussions, and want to encourage genuine collaboration to deliver better outcomes for our clients. Our culture embraces a philosophy of ‘one firm firm’.

We’re good people to work with. Our staff and our clients tell us that they enjoy working with us. We believe that providing a nurturing and supportive environment and sharing a passion for what we can achieve, are important parts of our success.

We relish being ‘Glocal’. We enjoy the strength of a global vision and network co-created with a local flavour. We are empowered to shape our future and opportunities within the Australian business, whilst embracing the benefits of a global organisation

Are we a match?

If this sounds like the right fit for you and your eager to contribute to a dynamic team, we would love to hear from you – apply today!

SEC Newgate is proud to be an equal opportunities employer. We strongly encourage applications from all qualified candidates including Aboriginal and Torres Strait Islander people, people from diverse cultural and religious backgrounds, people with disabilities and people from any gender identity or sexual orientation.

Key skills/competency

• Office Administration
• Reception Duties
• Client Service
• Organisation Skills
• Time Management
• MS Office Suite
• Administrative Support
• Communication Skills
• Attention to Detail
• Team Collaboration