Executive Assistant

Executive Assistant at Scotiabank

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As the Executive Assistant, you will contribute to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. You will ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you?

In this role, you will:

• Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis.
• Act as the primarily liaison and coordinator for department initiatives.
• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

Skills

Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:

• 2–3 years of Executive Assistant experience, ideally supporting senior leadership or managing multiple leaders simultaneously.
• Experience managing complex calendars, including prioritizing meetings, resolving scheduling conflicts, and proactively anticipating leaders’ needs.
• Experience coordinating travel arrangements, including booking flights, accommodations, transportation, and managing itinerary updates or changes.
• High‑energy, personable, and engaging presence with the ability to thrive in a fast‑paced, highly collaborative environment and build strong, positive relationships across teams.
• Adaptable and quick to learn, with the initiative to understand new systems, processes, and ways of working.

What's in it for you?

• Diversity, Equity, Inclusion & Allyship: We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank.
• Accessibility and Workplace Accommodations: We value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone.
• Upskilling: Through online courses, cross-functional development opportunities, and tuition assistance.
• Competitive Rewards: Program including bonus, flexible vacation, personal, sick days, and benefits will start on day one.
• Community Engagement: Opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Confidentiality
• Discretion
• Budget Monitoring
• Communication Skills
• Organizational Skills
• Problem-Solving
• Stakeholder Liaison