Executive Assistant Global Marketing

@ Scotiabank

Overview

Scotiabank is looking for an Executive Assistant Global Marketing to provide administrative support to the CMO, VP(s) and their teams. Join a purpose driven winning team committed to results in an inclusive, high-performing culture.

Purpose

The Executive Assistant is responsible for managing executive schedules, arranging travel, submitting expenses, and providing comprehensive administrative support.

Key Responsibilities

• Manage calendars and schedule meetings
• Arrange travel and book accommodations
• Handle email and Teams messaging
• Coordinate meeting room bookings and catering
• Prepare documents, correspondence, and presentations
• Maintain record keeping and manage expense transactions

Additional Duties

• Act as a primary contact for executives and external partners
• Support the team with logistical needs and urgent deliveries
• Ensure adherence to Scotiabank's policies and risk management frameworks

Requirements

Candidates must have over 5 years of administrative experience, excellent communication skills, proficiency with Microsoft Outlook and Teams, and a high degree of accuracy and discretion in handling sensitive information.

Working Conditions

Office work environment with limited travel and occasional pressure from deadlines.

Location

Toronto, Ontario, Canada

Key skills/competency

Executive Support, Calendar Management, Travel Coordination, Expense Processing, Communication, Microsoft Outlook, Teams, Record Keeping, Administrative Support, Confidentiality