Executive Assistant, CTO

About the Role: Executive Assistant, CTO

Join a purpose-driven winning team, committed to results, in an inclusive and high-performing culture. The Executive Assistant, CTO contributes to the overall success and support of the Executive Vice President, Chief Technology Officer, ensuring specific individual goals, plans, and initiatives are executed and delivered in support of the team’s business strategies and objectives. All activities conducted must be in compliance with governing regulations, internal policies, and procedures.

Is this role right for you?

In this role, you will:

• Provide high-level administrative support to the EVP, SVP & VPs, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and detailed knowledge of the organization's operations, procedures, and people.
• Champion a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Act as a culture carrier, monitoring adherence to policies and escalating as required.
• Oversee expense management activities, including budget tracking, reconciliation, and reporting. Ensure expenditures align with departmental budgets and financial policies.
• Collaborate with finance teams to maintain accurate records and support financial planning and analysis.
• Provide timely updates and variance explanations to leadership, ensuring transparency and fiscal accountability.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage variance analysis and ensure it aligns on a monthly basis.
• Act as the primary liaison and coordinator for department initiatives.
• Provide calendar management and travel coordination/booking support as required.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Perform tasks using independent judgment and discretion, i.e., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally.
• Use judgment and expertise to identify, resolve and escalate day-to-day administrative support, as required.
• Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients.
• Champion a high-performance environment by fostering an inclusive work environment; communicating vision/values/business strategy across teams and colleagues.
• Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to, and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk, and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook, and the Guidelines for Business Conduct.
• Perform other duties as required.

Skills

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:

• Post-secondary training in business administration or an equivalent combination of education and related experience.
• A minimum of 5 to 7 years of experience in a business administration support function.
• Strong technical skills and knowledge of MS Office.
• Excellent coordination, organizational, time-management, and work prioritization skills.
• Attention to detail, resourceful, and accountability in follow-up.
• Proactive approach to problem-solving and the ability to work independently to make decisions.
• Communicates clearly, articulately, and succinctly in both oral and written form, with the ability to communicate to all levels within the organization.
• Flexibility, high tolerance for change, and an ability to learn quickly.
• Ability to handle sensitive materials under the pressure of last-minute deadlines.
• Desire to be proactive and create a positive experience for others.

What's in it for you?

• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove, and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.
• Upskilling through online courses, cross-functional development opportunities, and tuition assistance.
• Competitive Rewards program including bonus, flexible vacation, personal, sick days, and benefits will start on day one.
• Dynamic Ecosystem - Free tea & coffee, universal washrooms, and lots of space for team collaboration.
• Community Engagement - No matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs.

Key skills/competency

• Administrative Support
• Executive Assistance
• Calendar Management
• Expense Management
• Travel Coordination
• Microsoft Office Suite
• Organizational Skills
• Confidentiality
• Financial Acumen
• Communication Skills